Corporate Governance Scorecard

NIA Corporate Governance Scorecard
(CY 2023)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
 

a.

Stipulates the existence and scope of its effort to address customer’s welfare?

check

 

The Agency's Mission, Vision and Objective covers its farmer-beneficiaries (stakeholder/customer) interest and welfare.

 

b.

Elaborates its efforts to interact with the communities in which they operate?

check

 

The Agency's Mission, Vision and Objective provides a concrete policy elaborating its efforts to interact and operate in its communities.

  • CSR Statement

  • MC 147 S. 2023 - Amendments to Memorandum Circular No. 91 S. 2021 Entitled "Amendments to MC 108 S. 2018 in the implementing rules and regulations (IRR) of RA 10969, otherwise known as the Free Irrigation Service Act (FISA) and No 49 S. 2019 "Official Forms for the implementing rules and regulations of RA 10969, otherwise known as the FISA, Increasing O&M subsidy form P150/ha/cropping to 500/ha/cropping

  • MC 57 S. 2023 - Guidelines in the Organization and Development of Irrigation Service Cooperatives (ISCs)

  • MC 42 S. 2023 - Enhanced Implementing Guidelines for the Establishment, Operation and Maintenance of IA Model Farm (IAMF)

  • MC 157 S. 2022 - Guidelines and Procedures in the Conduct of Revised IA Functionality Survey in the Context of Free Irrigation Service Act (FISA) and Annual Search for the National Level of Outstanding IA Performers

  • MC 29 S. 2020 – Increase in Maintenance Subsidy Pursuant to NIA Board Resolution No. 8621-29 S 2019; and MOUs on the Enhanced Partnership Against Hunger and Poverty (EPAHP) Program and Program Convergence Budgeting (PCB)

  • MC 108 S. 2018 – Implementing Rules and Regulations (IRR) of RA 10969 Otherwise Known as the Free Irrigation Service Act (FISA)

  • MC 13 S. 2017 – Guidelines on Free Irrigation Service

 

c.

Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

check

 

1. Crafted PPD-ED revised Desk Manual includes the function and description of the Environmental & Watershed Management Section, and the conduct of FS studies (Inclusive of Environmental, watershed, and social aspects).

2. Crafted PPD-ED Pre-FS Manual which discussed the activities to be undertaken on the environmental, watershed, and social assessment.

3. The NIA MC 2023-137: NIA Guidelines in Project Preparation for Irrigation Development includes the Terms of Reference for the Environmental and Social Assessment.

4. The NIA has crafted MC 2-2020 discussing the Terms of Reference for Social Environmental Impact Assessment.

5. The amended DENR-NIA MOA series of 2019 discussed the NIA's reponsibilities toward the protection of Critical watersheds all over the Philippines.

6. The Agency had undertaken several activities to implement its policies specifically with interaction on its communities.

2

Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?

 

a.

Customer health and safety

check

 

1. Approved the crafted PPD-ED Desk Manual includes the function and description of the Environmental & Watershed Management Section, and the conduct of FS studies (inclusive of Environmental, watershed, and social aspects).

2. Institutionalize the conduct of Social Environmental Impact Assessment (SEIA) for Proposed National Irrigation Projects (NIPs) and Impounding projects (IPs) in the acquisition of ECC thru MC 2020-2.

3. Several activities were undertaken to implement the GOCC's policies on customer health and safety.

 

b.

Interaction with the communities

check

 

1. Stakeholder consultations as part of activities in the formulation of the Management Plan of Water Resources supporting Irrigation System thru its RPWRSIS program-all ongoing formulation.

2. Part of the ongoing feasibility studies is the conduct of stakeholder consultation to determine the social acceptability of the project.

3. Part of the EIA process in the acquisition of ECC of dam projects.

4. The Agency had undertaken several activities to implement its policies specifically with interaction on its communities.

 

c.

Environmentally-friendly value chain

check

 

1. Ongoing implementation of Rehabilitation & Protection of Water Resources Supporting Irrigation System based on the NIA Masterplan and DENR-NIA MOA s. 2019.

2. Conduct of Feasibility study stage incorporating a study on the Potential Interventions to Project and Manage Remaining Resources within the Watershed.

3. Various activities were undertaken by the Agency to implement its policies which evolves environmetally-friendly value chain.

3

Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?

check

 

CY 2023 CSR Activities

4

Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

 

 

Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights?

check

 

In the Agency's website, phone numbers are provided with contact person specified thereon.

5

Performance-enhancing mechanisms for employee participation should be permitted to develop.

 

a.

Does the GOCC explicitly mention the health, safety, and welfare policy for its employees?

check

 

The Agency promulgated policies that caters to the health, safety and welfare of its personnel.

  • MC 138 S. 2023 - NIA Annual Physical Examination (APE)

  • MC 124 S. 2023 - Designation as ISO 45001:Occupational Health and Safety Committee, NIA Central Office

 

b.

Does the GOCC publish data relating to health, safety, and welfare of its employees?

check

 

 

c.

Does the GOCC have training and development programmes for its employees?

check

 

 

d.

Does the GOCC publish data on training and development programs for its employees?

check

 

6

Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.

 

a.

Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?

check

 

NIA MC. NO. 83 S. 2007 in detail protects the rights of the whistle blower. Disclosures made by the whistleblower shall be treated with utmost confidentiality. Any official/employees who violates protected disclosure shall be liable for disciplinary actions. The Administrator may create Special Investigation Committee to conduct investigation in accordance with existing law & CSC rules.

  • MC 120 s. 2022 - Revised Policies on the Settlement of Grievances in the National Irrigation Administration

  • MC No. 5 s. 2009 - Amending/Supplementing Memorandum Circular No 83 S. 2007 on the Rules on Internal Whistleblowing and Reporting

  • MC 83 s. 2007 - Rules on Internal Whistleblowing and Reporting

 

b.

Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?

check

 

Sec. 6 of the NIA MC No. 83 S. 2007 explicitly explains the protection of whistleblower against retaliation. No retaliatory action shall be taken against the whistleblower such as but not limited to discriminatory actions made under the guide of policy and procedural dterminations to avoid claims of victimization.

  • MC 120 s. 2022 - Revised Policies on the Settlement of Grievances in the National Irrigation Administration

  • MC No. 5 s. 2009 - Amending/Supplementing Memorandum Circular No 83 S. 2007 on the Rules on Internal Whistleblowing and Reporting

  • MC 83 s. 2007 - Rules on Internal Whistleblowing and Reporting

II. Disclosure and Transparency (35%)

7

NIA Website

Does the GOCC’s website disclose the following items:

 

a.

Corporate objectives

check

 

The Agency's corporate objectives are explicitly stated in its Vision, Mission, Objectives and Quality Policy. These are disclose in the NIA's website, that is, https://nia.gov.ph

 

b.

Financial performance indicators

check

 

Financial Performance Indicators

 

c.

Non-financial performance indicators

check

 

Financial Performance Indicators

 

d.

Details of whistle-blowing policy

check

 

  • MC No. 5 s. 2009 - Amending/Supplementing Memorandum Circular No 83 S. 2007 on the Rules on Internal Whistleblowing and Reporting

  • MC No. 83 s. 2007 - Rules on Internal Whistleblowing and Reporting

 

e.

Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners

check

 

 

f.

Training and/or continuing education programme attended by each director/commissioner

check

 

8

Are the Annual Reports downloadable from the GOCC’s website?

check

 

Annual Report for CY 2022 is still on the process of lay outing of its contents. Moreover, the Agency's COA Audited Report and Audited Financial Statements was already published on August 22, 2023.

NIA Website Posting link/reference: Transparency Seal

9

Corporate Governance Confirmation Statement

 

 

Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue?

check

 

10

Timely filling/release of annual/financial reports.

 

a.

Are the audited annual financial report/statement released within 60 days upon receipt from COA

check

 

COA Annual Audit Report (AAR) received last July 31, 2023

COA - AAR and the Financial Reports for CY 2022 were already posted/uploaded on the NIA Website last August 22 and 24, 2023

COA AAR transmittal letter to NIA

NIA Website Posting link/reference: Transparency Seal

a. COA Annual Audit Report

b. Statement of Financial Position

c. Statement of Financial Performance

d. Statement of Cash Flow

 

b.

Is the annual report released within 90 days from release of audited financial report?

check

 

COA Annual Audit Report (AAR) received last July 31, 2023 and posted last August 22, 2023.

For compliance and posting within 90 days from receipt of COA-AAR

 

c.

Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company?

check

 

Statement of Management Responsibility (SMR) dated June 29, 2023 was issued stating therein that "the NIA management reviews and the Board of Directors approve the Financial Statements, including the schedules therein, and submits the same to the stakeholders".

Included in the website posting of COA AAR

Statement of Management Responsibility

Page 30 of:

III. Responsibilities of the Board (50%)

11

Corporate Vision/Mission

 

a.

Has the Board of Directors reviewed the vision and mission/strategy in the last financial year?

check

 

The NIA Board reviewed and approved the New Statement of Vision, Mission, Core Value, Strategy Map and NIA Performance Scorecard on September 27, 2023 per Board Resolution No. 8874-23, series of 2023

 

b.

Does the Board of Directors monitor/oversee the implementation of the corporate strategy?

check

 

12

Did the GOCC achieve 90% in the PES?

 

check

GCG validated CY 2022 Performance Scorecard is not yet available.

However, based on our evaluation, NIA was not able to meet the 90% requirement.

For posting on NIA website, Transparency Seal under GCG MC No. 2012-07.

Item 3, Number 9 Performance Evaluation System (PES), Annex C (PES Form 3: Monitoring Report of Performance Targets).

Item 4, Number 6 Balance Scorecard

13

Code of ethics or conduct

 

a.

Are the details of the code of ethics or conduct disclosed?

check

 

  • MC 120 S. 2022 - Revised Policies on the Settlement of Grievances in the National Irrigation Administration

  • MC 85 S. 2007 - Disclosed the Code of Conduct

 

b.

Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code?

check

 

As disclosed in the Code of Conduct for Oficials and Employees of NIA shall be applicable to all officials and employees of NIA irrespective of the nature of their appointment.

 

c.

Does the company disclose how it implements and monitors compliance with the code of ethics or conduct?

check

 

MC on the Creation of the Committee on Discipline ensure faithful compliance by NIA officials and employees to the pertinent laws, rules, and regulations relative to the proper conduct and decorum required for efficient discharge and execution of public functions.

  • MC 23 S. 2000 - Creation of NIA Committee on Discipline (COD)

  • MC 27 S. 2005 - Revised Rules and Organizational Structure of NIA Committee on Discipline

  • MC 120 S. 2022 - Revised Policies on the Settlement of Grievances in the National Irrigation Administration

14

Does the Board appoint a Nomination and Compensation/Remuneration Committee?

check

 

15

Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?

 

check

The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee

16

If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?

 

check

The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee

17

Does the Board appoint an Audit Committee?

check

 

18

If yes, is the report of the Audit Committee publicly disclosed?

check

 

19

Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?

check

 

20

Did the Audit Committee meet at least four times during the year?

 

check

The Board Audit Committee conducted meeting twice in CY 2023 on October 20, 2023 and November 16, 2023

21

Does the Board appoint a Risk Management Committee?

check

 

22

If yes, is the report on Risk Management Committee publicly disclosed?

 

check

The Risk Management Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee

23

Does at least one member on Risk Management Committee have a background in finance and investments?

check

 

24

Board meetings and attendance

 

a.

Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1)

check

 

The NIA Board approved the Indicative Schedule of the Pre-Board and Regular Board Meeting for CY 2023 during the 988th Regular Board Meeting held on January 19, 2023

 

b.

Does the Board of Directors meet at least monthly?

check

 

 

c.

Did the Board of Directors meet on at least 75% on their scheduled meetings?

check

 

 

d.

Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?

check

 

 

e.

Did the Board of Directors meet separately at least once during the year without the President/CEO present?

check

 

Without the presence of Administrator Engr. Eduardo Eddie G. Guillen, the NIA Board of Directors met on June 29, 2023 and August 29, 2024 for the 992nd and 994th Regular Board meetings, respectively.

25

Access to information

 

a.

Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting?

check

 

 

b.

Is the Board Secretary trained in legal, accountancy or company secretarial practices?

check

 

Atty. ALLAN PAUL S. SARANGAYA,J.D. (July 10, 2023 to Present)

26

Internal Audit

 

a.

Does the company have a separate internal audit function?

check

 

 

b.

Does the appointment and removal of the internal auditor require the approval of the Audit Committee?

check

 

27

Risk Oversight

 

a.

Does the company disclose the internal control procedures/risk management systems it has in place?

check

 

The Agenyc's Internal Audit Services (IAS) is mandated to conduct compliance, management and operations audit to the offices of NIA in order to detremine whether the established internal control system of the organization are well designed and properly implemented and provide an objective assurance on the adequacy and soundness of internal control system within the organization. The various activities, actions undertaken and statements by the IAS embodied in the Annual Report showcases the adequacy of NIA's internal control/risk management system.

NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021; Risk Management Procedure Revision No. 3

  • MC 45 S. 2021 - Risk Management Procedure Revision No. 3

  • MC 104 S. 2023 - Prescribing the Updated Documentary Requirements for Common Government Transactions, Amending the COA Circular 2012-001 dated June 14, 2012

  • MC 98 S. 2023 - Guidelines on the Computation of Payment of Honoraria to Lectures, Resource Persons, Coordinators, and Facilitators Pursuant to Budget Circular No. 2007-1

  • MC 91 S. 2023 - Guidelines on the Utilization of the Proceeds from tje Sale of Bid Documents

 

b.

Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems?

check

 

NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of Risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021; Risk Management Procedure Revision No. 3

See Annual Report page 27
https://www.nia.gov.ph/sites/default/files/newsletter/2022-annualreport_0.pdf#page=31

  • MC 104 S. 2023 - Prescribing the Updated Documentary Requirements for Common Government Transactions, Amending the COA Circular 2012-001 dated June 14, 2012

  • MC 98 S. 2023 - Guidelines on the Computation of Payment of Honoraria to Lectures, Resource Persons, Coordinators, and Facilitators Pursuant to Budget Circular No. 2007-1

  • MC 91 S. 2023 - Guidelines on the Utilization of the Proceeds from the Sale of Bid Documents

 

c.

Does the company disclose how key risks are managed?

check

 

NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021; Risk Management Procedure Revision No. 3

  • MC 45 S. 2021 - Risk Management Procedure Revision No. 3

  • MC 104 S. 2023 - Prescribing the Updated Documentary Requirements for Common Government Transactions, Amending the COA Circular 2012-001 dated June 14, 2012

  • MC 98 S. 2023 - Guidelines on the Computation of Payment of Honoraria to Lectures, Resource Persons, Coordinators, and Facilitators Pursuant to Budget Circular No. 2007-1

  • MC 91 S. 2023 - Guidelines on the Utilization of the Proceeds from tje Sale of Bid Documents

 

d.

Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?

check

 

28

Board Chairman

 

 

Do different person assume the roles of Chairman and CEO?

check

 

Different person assume the roles of Chairman and Administrator Chairman: DA Secretary: PRES. FERDINAND R. MARCOS, JR. (June 30, 2022 to November 02, 2023) ; Sec. FRANCISCO P. TIU LAUREL, JR. (November 03, 2023 to Present); NIA Administrator: Engr. EDUARDO EDDIE G. GUILLEN (December 12, 2022 to Present)

29

Board of Directors Development

 

a.

Does the GOCC have orientation programmes for new Directors?

check

 

Upon the assumption of the newly appointed NIA Board Members, Ex-Officio & Appointive Director, the Corporate Board Secretary sends Welcome Letter with attached Briefing Materials to be used by the Board Member as an advance reading materials aside from a scheduled briefing upon the request of the new Board Member. See Executive Brief and Board Profile and Welcome Letter to the newly appointed Board Member

 

b.

Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes?

check

 

The Manual of Corporate Governance disclosed that the NIA Board of Directors are encouraged to attend ongoing or continuous professional education programs by informing them about the invitation from the Accredited Provider by the GCG through inclusion in the Board Agenda.

 

c.

Did all Appointive Directors attend at least 1 training for the calendar year?

check

 

The two (2) Appointive Directors attended the Corporate Governance Orientation Program for GOCCs conducted by the Institute of Corporate Directors (ICD) on November 9-10, 2023

30

Committee Appraisal

 

a.

Is an annual performance assessment conducted of the Board of Directors?

 

check

The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE GOVERNANCE SCORECARD (CGS) FOR GOCCs

 

b.

Does the GOCC disclose the process followed in conducting the Board assessment?

 

check

The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE GOVERNANCE SCORECARD (CGS) FOR GOCCs

 

c.

Does the GOCC disclose the criteria used in the Board assessment?

 

check

The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE GOVERNANCE SCORECARD (CGS) FOR GOCCs

31

Committee Appraisal

 

 

Is an annual performance assessment conducted of the Board of Directors Committees?

 

check

The NIA is in the process of formulating its Orientation Program, Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE
GOVERNANCE SCORECARD (CGS) FOR GOCCs

BONUS
Stakeholder Relationships

1

Does the GOCC practice Global Reporting Index (GRI) on its annual reports?

 

check

The Agency does not yet adopt integrated reporting based on the GRI framework for its disclosure.

Disclosure and Transparency

2

Quality of Annual Report

 

 

 

 

 

Are the audited annual financial report/statement released within 30 days upon receipt from COA?

check

 

Initial Financial Statements of NIA was issued and submitted to COA last February 14, 2023

1. COA Annual Audit Report (AAR) received last July 31, 2023
2. COA - AAR and the Financial Reports for CY 2022 was posted/uploaded on the NIA Website last August 22, 2023

Year End Financial Report for CY 2022 duly received by the COA-Central Office on February 14, 2023

NIA Website Posting link/reference : Transparency Seal

PENALTY
Responsibilities of the Board

1

Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?

 

 

Certification that the Appointive Director do not hold more than five (5) positions in GOCCs and PLCs.

2

Is there non-compliance with Good Governance Conditions?

 

check

 

NIA Corporate Governance Scorecard
(CY 2022)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
  a. Stipulates the existence and scope of its effort to address customer’s welfare? check  
  b. Elaborates its efforts to interact with the communities in which they operate? check  
  • MC 13 S 2017 – Guidelines on Free Irrigation Service;
  • MC 108 S 2018 – Implementing Rules and Regulations (IRR) of RA 10969, Otherwise Known as the Free Irrigation Service Act (FISA)
  • MC 29 S 2020 – Increase in Maintenance Subsidy Pursuant to NIA Board Resolution No. 8621-29 S 2019; and MOUs on the Enhanced Partnership Against Hunger and Poverty (EPAHP) Program and Program Convergence Budgeting (PCB) 
  c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check    
2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
  a. Customer health and safety check  
  b. Interaction with the communities check  
  c. Environmentally-friendly value chain check  
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? check  
4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
    Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check   See Contact US
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
  a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check   NIA Medical and Dental Services submitted the Year End Accomplishment Report for CY 2022, indicating the number of consultation/follow-up check conducted, Drug Testing Activity, Fasting Blood Sugar, Lecture on STI, HIV and AIDS & Annual Physical Examination as well as COVID - 19 protocols and vaccination program
  b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check   NIA Medical and Dental Services submitted the Year End Accomplishment Report for CY 2022, indicating the number of consultation/follow-up check conducted, Drug Testing Activity, Fasting Blood Sugar, Lecture on STI, HIV and AIDS & Annual Physical Examination as well as COVID - 19 protocols and vaccination program
  c. Does the GOCC have training and development programmes for its employees? check   CY 2022 Trainings

In total, the agency was able to propose and conduct twenty (20) training programs as enumerated: 

Rapid Earthquake Damage Assessment System Training held on 1-4/3/2022, 15-18/3/2022 & 22-25/3/22

Orientation-Workshop for the Guidelines on Pre-Feasibility Study Preparation held on 24-26/3/22

Training for the Enhancement of the NIA Leaders People Management Skills 19-20/4/22 & 21-22/4/22

Training-Workshop on Magna Carta for Women and Other Laws on Gender-based Violence held from 27/4/22 to 23/5/22

Virtual Orientation/Workshop on the Consultant's Performance Evaluation System Guidelines for Irrigation Project held on 17-19/5/22

Training on 45001:2018 Occupational Health & Dafety Management Systems & ISO 19011:2018 Auditing Management System held 24-25/5/22

Training on Basic Fire Detection Alarm System and Basic Fire Extinguisher held on 30/5/22

Computer Literacy Training Program: Future-proofing the NIA Workforce from 27/5/22 to 30/9/22 (14 batches)

Essentials in Workplace Interaction for Impact & Influence
from 7/12/22 to 21/9/22 (14 batches)

Seminar on Fire Safety for Protection of Life & Property held on 10/6/22

Training-Workshop for the Baseline Assessment of Internal Control System and IAS Strategic Planning held on 15-17/8/22

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Southern Luzon Cluster held on 26/9/22-1/10/22, 24-28/10/22, 14-21/11/22, 12-16/12/22

Training-Workshop on Preparation of Program of Work for Engineering Monitored Line Projects on 11-14/10/22, 18-21/10/22, 25-28/10/22

Workshop/Training on HEC-HMS and HEC-RAS for the Hydrological and Hydraulic Analysis of NIA Irrigation Project on 18,21,26 & 27/10/22 and 9,11,16 & 18/11/22

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Mindanao Cluster held on 24-28/10/22, 7-11/11/22, 21-28/11/22, 5-9/12/22 

Virtual Training on the Implementation of National Asset Registry System held on 25/10/22

Basic Training Course on Blasting for National Irrigation Administration Geologist & Design Engineers

Orientation for the Managers on the Formulation of Internal Audit Services Strategic Plan on 8-11/11/22

In-country Training Workshop on Dam Design & Dam Safety 20/11/22 to 3/12/22

Security Awareness Seminar held on 6&7/12/22

  d. Does the GOCC publish data on training and development programs for its employees? check   CY 2022 Trainings

In total, the agency was able to propose and conduct twenty (20) training programs as enumerated: 

Rapid Earthquake Damage Assessment System Training-34 Participants

Orientation-Workshop for the Guidelines on Pre-Feasibility Study Preparation- 158 Participants

Training for the Enhancement of the NIA Leaders People Management Skills- 56 Participants

Training-Workshop on Magna Carta for Women and Other Laws on Gender-based Violence-850 Participants

Virtual Orientation/Workshop on the Consultant's Performance Evaluation System Guidelines for Irrigation Project- 162 Participants

Training on 45001:2018 Occupational Health & Dafety Management Systems & ISO 19011:2018 Auditing Management System-31 Participants

Training on Basic Fire Detection Alarm System and Basic Fire Extinguisher-100 Participants

Computer Literacy Training Program: Future-proofing the NIA Workforce-510 Participants

Essentials in Workplace Interaction for Impact & Influence- 537 Participants

Seminar on Fire Safety for Protection of Life & Property-100 Participants

Training-Workshop for the Baseline Assessment of Internal Control System and IAS Strategic Planning-  30 PArticipants

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Southern Luzon Cluster-40 Participants

Training-Workshop on Preparation of Program of Work for Engineering Monitored Line Projects-200 Participants

Workshop/Training on HEC-HMS and HEC-RAS for the Hydrological and Hydraulic Analysis of NIA Irrigation Project-26 Participants

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Mindanao Cluster- ___ Participants

Virtual Training on the Implementation of National Asset Registry System -147 Participants

Basic Training Course on Blasting for National Irrigation Administration Geologist & Design Engineers- 23 Participants

Orientation for the Managers on the Formulation of Internal Audit Services Strategic Plan-- 397 Participants

In-country Training Workshop on Dam Design & Dam Safety- 40 Participants

Security Awareness Seminar-43 Participants

6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
  a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check   NIA MC. NO. 83 S. 2007 in detail protects the rights of the whistle blower.  Disclosures made by the whistleblower shall be treated with utmost confidentiality.  Any official/employees who violates protected disclosure shall be liable for disciplinary actions.  The Administrator may create Special Investigation Committee to conduct investigation in accordance with existing law & CSC rules.
  b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check   Sec. 6 of the NIA MC No. 83 S. 2007 explicitly explains the protection of whistleblower against retaliation.  No retaliatory action shall be taken against the whistleblower such as but not limited to discriminatory actions made under the guide of policy and procedural dterminations to avoid claims of victimization.
II. Disclosure and Transparency (35%)
7 NIA Website

Does the GOCC’s website disclose the following items:

  a. Corporate objectives check    

See NIA Vision, Mission, Objectives and Quality Policy

 

  b. Financial performance indicators check  
  c. Non-financial performance indicators check  
  d. Details of whistle-blowing policy check  
  e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners check   Item VIII. DISCLOSURE AND TRANSPARENCY REQUIREMENTS Section 43. Mandatory Website – In accordance with Section 25 of the Act, all GOCCs shall maintain a website and post therein for unrestricted public access: 2. Board and Officers: 1. Complete listing of the Directors and Officers with attached resume, and their membership in Board Committees; FY 2022
  f. Training and/or continuing education programme attended by each director/commissioner   check No Appointive Director of the National Irrigation Administration has attended for CY 2022 a special seminar on Public Corporate Governance for Directors conducted by the GCG or any individual or entity accredited by the GCG due to  the effects of COVID 19.  There are limited trainings available and to give also consideration that the NIA's Appointive Directors are Senior Citizen.  But will remain fully committed to pursuing the completion as stated in GCG Memorandum Circular No. 2012-05 Re:  Fit and Proper Rule for Appointive Directors and CEOs of GOCCs.
8 Are the Annual Reports downloadable from the GOCC’s website? check   Annual Report for CY 2022 is still on the process of lay outing of its contents. Moreover, the Agency's COA Audited Report and Audited Financial Statements was already published on August 22, 2023.

NIA Website Posting link/reference:  Transparency Seal

9 Corporate Governance Confirmation Statement
    Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? check  
10 Timely filling/release of annual/financial reports.
  a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check   COA Annual Audit Report (AAR) received last July 31, 2023

COA - AAR and the Financial Reports for CY 2022 were already posted/uploaded on the NIA Website last August 22 and 24, 2023

COA AAR transmittal letter to NIA 

NIA Website Posting link/reference:  Transparency Seal 

a. COA Annual Audit Report

b. Statement of Financial Position  

c. Statement of Financial Performance 

d. Statement of Cash Flow 

  b. Is the annual report released within 90 days from release of audited financial report? check   COA Annual Audit Report (AAR) received last July 31, 2023 and posted last August 22, 2023.

For compliance and posting within 90 days from receipt of COA-AAR

  c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company? check   Statement of Management Responsibility (SMR) dated June 29, 2023 was issued stating therein that "the NIA management reviews and the Board of Directors approve the Financial Statements, including the schedules therein, and submits the same to the stakeholders".

Included in the website posting of COA AAR 

Statement of Management Responsibility 

Page 30 of:

III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
  a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check  
  b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check   The Manual of Corporate Governance disclosed on how the Board oversee the management implementation of corporate strategiies and policies.

Updates/Status on the Resolutions adopted by the Board and Management Actions on Board instruction which are part of the Agenda, discloses that the Board monitor and evaluate on a regular basis the implementation of corporate strategies and policies, business plans and operating budgets as well as the Management's over-all performance to ensure optimum results.    

12 Did the GOCC achieve 90% in the PES?   check GCG validated CY 2022 Performance Scorecard is not yet available. 

However, based on our evaluation, NIA was not able to meet the 90% requirement.

For posting on NIA website, Transparency Seal under GCG MC No. 2012-07.

Item 3, Number 9 Performance Evaluation System (PES), Annex C (PES Form 3: Monitoring Report of Performance Targets).

Item 4, Number 6 Balance Scorecard

13 Code of ethics or conduct
  a. Are the details of the code of ethics or conduct disclosed? check   NIA MC No. 85 S. 2007 disclosed the Code of Conduct
  b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check   As disclosed in the Code of Conduct for Oficials and Employees of NIA shall be applicable to all officials and employees of NIA irrespective of the nature of their appointment.
  c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check   MC on the Creation of the Committee on Discipline ensure faithful compliance by NIA officials and employees to the pertinent laws, rules, and regulations relative to the proper conduct and decorum required for efficient discharge and execution of public functions.
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check  
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?   check The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?   check The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee
17 Does the Board appoint an Audit Committee? check  
18 If yes, is the report of the Audit Committee publicly disclosed? check  
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? check  
20 Did the Audit Committee meet at least four times during the year?   check Board AuditCom conducted only one (1) meeting on March 9, 2022.  November 7, 2022 IAS requested for a meeting but did not push through due to the conflict of schedule of the Board AuditCom members.

 

21 Does the Board appoint a Risk Management Committee? check  
22 If yes, is the report on Risk Management Committee publicly disclosed?   check The Risk Management Committee has yet to convene as there are no matters being elevated by the NIA Managemen to the said Board committee
23 Does at least one member on Risk Management Committee have a background in finance and investments? check  
24 Board meetings and attendance
  a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check  
  b. Does the Board of Directors meet at least monthly? check  
  c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check  
  d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? check  
  e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?   check The NIA Administrator is always present in all the scheduled Board meetings.
25 Access to information
  a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check  
  b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check   CY 2022 Corporate Board Secretaries:   Atty. Michelle G. Raymundo is a member of Philippine Bar.  Graduated Bachelor of Arts in Organizational Communication from UP Manila in 2005.  In 2013 she completer her Bachelor of Laws degree in Lyceum of the Philippines, College of Law.  Admission to the Bar in 2017.  (June 1, 2021 to October 9, 2022);

Atty. Willie Ann M. Angsiy (October 10, 2022 to January 2023) Profile:  NIA Currents 2022 Volume 56 No. 4, page 9 Page 19, NIA Currents 2022 Volume 56 No. 4

26 Internal Audit
  a. Does the company have a separate internal audit function? check  
  b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check  
27 Risk Oversight
  a. Does the company disclose the internal control procedures/risk management systems it has in place? check   NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021;  Risk Management Procedure Revision No. 3
  b. Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems? check   NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021;  Risk Management Procedure Revision No. 3
  c. Does the company disclose how key risks are managed? check   NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021;  Risk Management Procedure Revision No. 3
  d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems? check   NIA Board Review and Comment on the Adequacy of NIA's Internal Control and Risk Management Systems.
28 Board Chairman
    Do different person assume the roles of Chairman and CEO? check  

Different person assume the roles of Chairman and Administrator  Chairman:  CABSEC:  KARLO ALEXEI B. NOGRALES (November 18, 2018 to February 2022) ;    Sec. MELVIN A. MATIBAG (March 9, 2022 to April 2022); Sec. WILLIAM D. DAR (May 2022 to June 30, 2022); Pres. FERDINAND R. MARCOS, JR. (June 30, 2022 to Present)  Alternate:  Domingo F. Panganiban, Sr. Undersecretary, Department of Agriculture;  NIA Administrator:  Gen RICARDO R. VISAYA (March 2017 to July 25, 2022); Mr. BENNY D. ANTIPORDA (July 25, 2022 to December 11, 2022); Engr. EDUARDO EDDIE G. GUILLEN (December 12, 2022 to Present)  

29 Board of Directors Development
  a. Does the GOCC have orientation programmes for new Directors?   check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE 
GOVERNANCE SCORECARD (CGS) FOR GOCCs
  b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes? check  

The Manual of Corporate Governance disclosed that the NIA Board of Directors are encouraged to attend ongoing or continuous professional education programs by informing them about the invitation from the Accredited Provider by the GCG through inclusion in the Board Agenda.                                        

  c. Did all Appointive Directors attend at least 1 training for the calendar year?   check No Appointive Director of the National Irrigation Administration has attended for CY 2022 a special seminar on Public Corporate Governance for Directors conducted by the GCG or any individual or entity accredited by the GCG due to  the effects of COVID 19.  There are limited trainings available and to give also consideration that the NIA's Appointive Directors are Senior Citizen.  But will remain fully committed to pursuing the completion as stated in GCG Memorandum Circular No. 2012-05 Re:  Fit and Proper Rule for Appointive Directors and CEOs of GOCCs.
30 Committee Appraisal
  a. Is an annual performance assessment conducted of the Board of Directors?   check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE 
GOVERNANCE SCORECARD (CGS) FOR GOCCs
  b. Does the GOCC disclose the process followed in conducting the Board assessment?   check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE 
GOVERNANCE SCORECARD (CGS) FOR GOCCs
  c. Does the GOCC disclose the criteria used in the Board assessment?   check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE 
GOVERNANCE SCORECARD (CGS) FOR GOCCs
31 Committee Appraisal
    Is an annual performance assessment conducted of the Board of Directors Committees?   check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE 
GOVERNANCE SCORECARD (CGS) FOR GOCCs
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports?   check The Agency does not yet adopt integrated reporting based on the GRI framework for its disclosure.
Disclosure and Transparency
2 Quality of Annual Report      
    Are the audited annual financial report/statement released within 30 days upon receipt from COA? check   Initial Financial Statements of NIA was issued and submitted to COA last February 14, 2023

1. COA Annual Audit Report (AAR) received last July 31, 2023
2. COA - AAR and the Financial Reports for CY 2022 was posted/uploaded on the NIA Website last August 22, 2023

Year End Financial Report for CY 2022 duly received by the COA-Central Office on February 14, 2023 

NIA Website Posting link/reference : Transparency Seal 

PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?     Certification that the Appointive Director do not hold more than five (5) positions in GOCCs and PLCs.
2 Is there non-compliance with Good Governance Conditions?   check  
NIA Corporate Governance Scorecard
(CY 2021)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
  a. Stipulates the existence and scope of its effort to address customer’s welfare? check   NIA issued memorandum circulars (MC No. 22, s. 2017 - Guidelines on Client/Customers' Feedback Mechanism, MC No. 47, s. 2018 - Implementation of Client/Customers' Feedback Mechanism, MC No. 81, s. 2021 - Guidelines for the Management of Client Feedback Form (CFFs) that stipulates the clients’ satisfaction ratings on the employees that they have transacted with.
  b. Elaborates its efforts to interact with the communities in which they operate? check   NIA Organized Farmers beneficiaries into an Irrigation Association so as to organized Farming activities inside the irrigated areas. NIA Turnover to Ias the O&M of specific or full area of Irrigation Systems thru the Irrigation Management Transfer Program of the Agency.

Refer to RA 3601 and Presidential Decree 552, "Act Creating the National Irrigation Administration"

  c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check   1. Crafted Project Planning Division-Engineering Department (PPD-ED) manual on the conduct of FS studies (inclusive of the Environmental and social impact assessment, and watershed profiling)
2. Implementation of the Rehabilitation and protection of Water Resources Supporting Irrigation System (R&PWRSIS), based on the NIA master plan and NIA-DENR MOA s. 2019.
3. Compliance to policies relative to Environment
 

Refer to:
1. Project Planning Division-Engineering Department (PPD-ED) Desk Manual
2. Environmental Compliance Certificate
3. Crafted Management Plan for the Rehabilitation and Protection of Water Resources Supporting Irrigation System (RPWRSIS) Program (Agos RIS and Sta Cruz RIS in R4A, Cabadbaran RIS in R13)
4. Indicative Watershed Management Plan of Feasibility Study reports.
5. NIA MC No. 2 s. 2020 (Conduct of Social and Environment Impact Assessment (SEIA) in the acquisition of Environmental Compliance Certificate (ECC) of new projects).

2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
  a. Customer health and safety check   1. Crafted Project Planning Division-Engineering Department (PPD-ED) manual on the conduct of Feasibility Studies (Inclusive of the Environmental and Social Impact Assessment, and Watershed Profiling)
2. Implementation of the Rehabilitation and Protection of Water Resources Supporting Irrigation System (R&PWRSIS), based on the NIA master plan and NIA-DENR MOA s. 2019.
3. Compliance to policies relative to Environment

See NIA MC No. 2 s. 2020 (Conduct of Social and Environment Impact Assessment (SEIA) in the acquisition of Environmental Compliance Certificate (ECC) of new projects) and Project Planning Division-Engineering Department (PPD-ED) Desk Manual

  b. Interaction with the communities check   1. Stakeholder consultations as part of the activities in the formulation of Management plan of water resources supporting irrigation system thru its Rehabilitation and Protection of Water Resources Supporting Irrigation System (RPWRSIS) Program, on-going program.
2. Part of the feasibility studies is the conduct of stakeholders consultation to determined social acceptability of the project.

Refer to:
1. Drafted Management Plan for Agos, Sta Cruz, Cabadbaran RISs. Others on process.
2. Accepted Feasibility Studies
3. Project Planning Division-Engineering Department (PPD-ED) Desk Manual (Pre-Feasibility Study)

  c. Environmentally-friendly value chain check   1. Conduct of pre-feasibility study as part of assessing the initial technical, financial and social acceptability of the proposed projects.
2. Conduct of Feasibility study stage.
3. Acquisition of required permits During the pre-engineering stage

Refer to:
1. Project Planning Division-Engineering Department (PPD-ED) Desk Manual (Pre-Feasibility Study)
2. Project Planning Division-Engineering Department (PPD-ED) Desk Manual
3. MC No. 2 s. 2020

3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? check   NIA issues news releases uploaded in the Agency’s Official Facebook Page regarding corporate social responsibility activities of the Agency towards its stakeholders. In year 2021, the Agency has asked for donations from its officials and employees nationwide to help victims of Typhoon Odette that hit Visayas and Mindanao. Also, community pantries have been conducted by different NIA offices nationwide to help the nearby communities in surviving the difficulty brought about by the global pandemic.

Yearly, the Agency conducts National Greening Program – Tree Planting Activity in line with its Anniversary Celebration. Also, in line with the birthday celebration of the Administrator, a yearly simultaneous bloodletting activity is being conducted by the Agency nationwide.

See Corporate Social Responsibility statement

4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
    Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check   NIA has section in its website named “Contact Us” where contact details of the Agency are indicated and the email addresses where stakeholders can send their queries, concerns, and even complaints. See Contact Us and Directory in NIA website
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
  a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check   NIA Medical & Dental Services submitted the Year End Accomplishment Report for CY 2021, indicating the numbers of consultation/follow-up check conducted blood letting program as well as COVID-19 protocols and Vaccination Program.
See CY 2021 Year End Assessment, MC No. 96-A, s. 2020, MC No. 42-A, s. 2021, MC No. 65, s. 2021, MC No. 122, s. 2021, MC No.16, s. 2021, MC No. 123, s. 2021
  b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check   NIA Medical & Dental Services submitted the Year End Accomplishment Report for CY 2021, indicating the numbers of consultation/follow-up check conducted blood letting program as well as COVID-19 protocols and Vaccination Program.

See CY 2021 Year End Assessment, MC No. 96-A, s. 2020, MC No. 42-A, s. 2021, MC No. 65, s. 2021, MC No. 122, s. 2021, MC No.16, s. 2021, MC No. 123, s. 2021

  c. Does the GOCC have training and development programmes for its employees? check   The NIA was able to conduct twelve (12) different programs in 2021, enumerated as follows:
1. Speech Training & Presentation Mastery held on 3/4/2021 & 2/18 &23/2021;
2. Supervising skills 101: A workshop for Potential Frontline Supervisors held on 5/4-6/2021, 5/18-20/2021,5/25-27/2021, 4/6-8/2021, 4/20-22/2021;
3. Training on Technical Writing Skills for Improved Communications held on 6/1-2, 2021, 6/3-4, 2021,6/15-16,2021,6/17-18, 2021,6/29-30,2021, 7/1-2/2021, 7/1-2/2021, 7/13-14/2021,7/15-16/2021,7/28-29/2021,7/29-30/2021,8/3-4/2021;
4. e-Workshop on Relationship Building Through Sound Conflict Management Strategies using the LIFO Method Application held on 9/23-24/2021, 9/29-30/2021;
5. Raising Awareness through Effective News and Feature Writing held on 9/14/2021;
6. Promotion of Workplace Accountability for Enhancement of Personnel Productivity held on 10/4/2021, 10/5/2021, 10/6/2021, 10/7/2021, 10/8/2021,10/11/2021, 10/12-2021,10/14-15/2021, 10/18-19/2021,10/20-21/2021, 10/22&25/2021, 10/26-27/2021,10/28-29, 11/3-4/2021,11/5&8/2021, 11/9-10/2021;
7. Training on Achieving Successful Project Output by Practical Project Management held 11/8-19/2021;
8. Virtual Training on the Use of Harmonized Gender and Development Guidelines (HGDG) for the National Irrigation Administration (NIA-GAD) Focal Point System (GFPS) Members held on 6/2-4/2021, 6/9-11/2021;
9. Virtual Training Workshop on Hydrological Analysis for Pre-Feasibility/Feasibility Study-Attendance Memorandum with List of Participants;
10. Hydrological Data Analysis Through Time Series-Attendance Memorandum with List of Participants
11. Work Attitude and Values Enhancement Workshop: From Me to We held on 11/24/2021,12/14/2021;
12. Training-Worskshop on the Use of the Asset Management Information System held on 23-24/11/2021, 25-26/11/2021, 2-3/12/2021, 6-7/12/2021;
13. Virtual Conference on MC 88. s.2021: Compliance with Procurement Guidelines Pursuant to RA9184 and its Revised IRR and COA Issuance held on 2/12/2021, 9/12/2021, 16/12/2021, 23/12/2021;
14. A Workshop on the Creation of Right of Way Manual, Revised Rules and Procedures for the Committee on Discipline and the New Rules and Procedures for the Committee on Decorum and Investigation held on 6-10/12/2021.

See signed Memorandum for all conducted activities: Proposal to Conduct Training, Authority to Attend Training and Attendance and List of Participants

  d. Does the GOCC publish data on training and development programs for its employees? check   1.Speech Training & Presentation Mastery - 36 Participants;
2. Supervisor Skills 101: A Workshop for Potential Frontline Supervisors - 111 Participants;
3.Training on Technical Writing Skills for Improved Communications - 373 Participants;
4. e-Workshop on Relationship Building Through sound conflict Management Strategies using LIFO Method Applications - 59 Participants;
5. Raising Awareness through Effective News and Feature Writing - 11 Participants;
6. Promotion of Workplace Accountability for Enhancement of Personnel Productivity - 538 Participants;
7. Training on Achieving Successful Project Output by Practical Project Management - 52 Participants;
8. Virtual Training on the Use of Harmonized Gender and Development Guidelines (HGDG) for the National Irrigation Administration (NIA-GAD) Focal Points Systems (GFPS) Members - 124 Participants;
9. Virtual Training Workshop on Hydrological Analysis for Pre-Feasibility/Feasibility Study - 7 participants;
10. Hydrological Data Analysis Through Time Series - 36 Participants;
11. Work Attitude and Values Enhancement Workshop: From Me to We - 120 Participants;
12. Training-Workshop on the Use of the Asset Management Information System - 268 Participants;
13. Virtual Conference on MC No. 88 s. 2021: Compliance with Procurement Guidelines Pursuant to RA 9184 an its Revised IRR and COA Issuance - 250 Participants;
14. A Workshop on the Creation of Right of Way Manual, Revised Rules and Procedures for the Committee on Discipline and the New Rules and Procedures for the Committee on Decorum and Investigation - 36 Participants

See signed Memorandum for all conducted activities: Proposal to Conduct Training, Authority to Attend Training and Attendance and List of Participants

6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
  a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check   NIA’s Hotline 8888 Complaints Channel is being undertaken by the Office of the Public Affairs and Information Staff. The Operations Manual of such office includes Figure 1-7.a: Strengthen Public Relations through Customer/Client Feedback and Complaints Management – Office of the President’s 888 Citizen’s Complaint Hotline.

The relevant interested party may lodge request to Hotline 8888. The Hotline 8888 Office will then forward the complaint to NIA via 888 portal. NIA Public Affairs and Information Office will then receive the complaint ticket and will forward it to the concerned office to act on the issue within 72 hours.

The concerned office taking action to the complaint will forward the undertaken action to PAIS for closure of the ticket.

See Public Affairs and Information Staff (PAIS) Operations Manual Revision 9, page 26 of 40 and Citizens' Complaint Center

  b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check   Refer to "Rights of Whistle Blower" and "Protection against Retaliatory Actions" on Page 2-3 of MC No. 83 s. 2007 and MC No.5 s. 2009 Amending/Supplementing MC No. 83 s.2007 on the Rules on Whistleblowing and reporting
II. Disclosure and Transparency (35%)
7 NIA Website

Does the GOCC’s website disclose the following items:

  a. Corporate objectives check   The Corporate Objectives is reflected in NIA website and always included in the NIA Annual Report.

See NIA Vision, Mission, Objectives and Quality Policy and 2021 Annual Report page ii, Objectives

  b. Financial performance indicators check   The financial performance indicators is always included in the Annual Report and posted in the website once the COA released the audited financial statements.

See 2021 Annual Report page 29-33 and COA released audited financial statements

  c. Non-financial performance indicators check   The non-financial performance indicators including the Administrator’s Report, GCG NIA's Performance Scorecard, and Operations and Maintenance of Irrigation Systems are posted in the website and included in the Annual Report

See 2021 Annual Report page 1, The Administrator's Report and page 34-35, GCG NIA' Performance Scorecard and pages 11-17, Operations and Maintenance of Irrigation Systems

  d. Details of whistle-blowing policy check   NIA has issued memorandum circulars (MC No. 83, s. 2007 - Rules on Internal Whistle blowing and Reporting and MC No. 5, s. 2009 - Amending/Supplementing Memorandum Circular No. 83, s. 2007 on the Rules on Whisleblowing and Reporting

See GCG Whistleblowing Web Portal directly linked to NIA Website, MC No. 83 s. 2007 and MC No. 5 s. 2009

  e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners check   Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners are included in the Annual Report

See 2021 Annual Report pages 53-59

  f. Training and/or continuing education programme attended by each director/commissioner check   Training and/or continuing education programme attended by each director/commissioner are included in the Annual Report

See 2021 Annual Report pages 53-59

8 Are the Annual Reports downloadable from the GOCC’s website? check   NIA Annual Reports are downloadable from the NIA website
9 Corporate Governance Confirmation Statement
    Does the GOCC's website contain a statement confirming the company's full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? check   Compliance to policies relative to transparency of financial status.

See Trial Balance, Financial Performance, Financial Position, CY 2021 Statement of Cash Flow, CY 2021 Dividends Computation, and CY 2021 Schedule of dividends paid

10 Timely filling/release of annual/financial reports.
  a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check   Date Published: August 15, 2022
Date Receipt from COA: July 29, 2022
Year of the Report: 2021
  b. Is the annual report released within 90 days from release of audited financial report? check   Date Published: September 30, 2022
Date Receipt from COA: July 29, 2022
Year of the Report: 2021
  c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company? check   The Financial Statement for CY 2021 was approved by the NIA Board of Directors on 20 April 2022.
Financial Statements are affirmed and approved by the Board of Directors thru the Statement of Management Responsibility (SMR) submitted to Commission on Audit (COA) along with the Financial Reports.
See Board Resolution No. 8772-22 series of 2022 and Statement of Management Responsibility (SMR).
III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
  a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check   The Board reviewed and approved the 2021 Performance Scorecard and the Strategy Map of the NIA.

See Board Resolution No. 8677-20, s. 2020

  b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check   Implementation of the corporate strategy is being monitored through a report on Updates/Status on the Resolutions approved by the Board which is part of the Board Agenda.

See Updates/Status on the Following Resolutions Adopted by the Board

12 Did the GOCC achieve 90% in the PES?   check Based on the validated results for FY 2020, the NIA garnered a final PES rating of 83.60%. See Transparency Seal - GCG MC 2012-07, CY 2020 GCG Validated Result of the Performance Scorecard
13 Code of ethics or conduct
  a. Are the details of the code of ethics or conduct disclosed? check   Refer to MC No. 17 series 2021, "Filing and submission of Statement of Assets, Liabilities, and Networth (SALN) for the Calendar Year 2020" and refer to Rule I of MC No. 85 series 2007, Code of Conduct for Officials and Employees of the National Irrigation Administration
  b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws Refer to Rule I of MC No. 85 series 2007, "Code of Conduct for Officials and Employees of the National Irrigation Administration"
  c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws. Refer to Rule I of MC No.85 series 2007, Code of Conduct for Officials and Employees of the National Irrigation Administration
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check   See Transparency Seal GCG MC No. 2012-07, Information on Board Committees and Actvities, Board Resolution No. 8577-19 s. 2019, Reconstitution of Board Committees and Compensation Package of Board of Directors and Officers
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?   check  
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?      
17 Does the Board appoint an Audit Committee? check   See Transparency Seal GCG MC No. 2012-07, Information on Board Committees and Actvities and Board Resolution No. 8577-19 s. 2019, Reconstitution of Board Committees
18 If yes, is the report of the Audit Committee publicly disclosed? check   See Minutes of Meeting dated 27 August 2021
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? check   See Transparency Seal GCG MC No. 2012-07, Complete Listing of the Directors and Officers with attached resume, and their membership in the Board Committees FY 2021
Dir. Gregorio G. Sarmiento
20 Did the Audit Committee meet at least four times during the year?   check The Audit Committee met only once on 27 August 2021. See Minutes of Meeting
21 Does the Board appoint a Risk Management Committee? check   See Transparency Seal GCG MC No. 2012-07, Information on Board Committees and Actvities and Board Resolution No. 8577-19 s. 2019, Reconstitution of Board Committees
22 If yes, is the report on Risk Management Committee publicly disclosed?   check No committee meetings conducted.
23 Does at least one member on Risk Management Committee have a background in finance and investments? check   See Transparency Seal GCG MC No. 2012-07, Complete Listing of the Directors and Officers with attached resume, and their membership in the Board Committees FY 2021, Dir. Gregorio G. Sarmiento
24 Board meetings and attendance
  a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check   The Board held their first (1st) scheduled regular meeting for FY 2021 on January 22, 2021. See 967th Regular Board Meeting Agenda
  b. Does the Board of Directors meet at least monthly? check   See Transparency Seal GCG MC No. 2012-07, Attendance record of Directors and their committee meetings
  c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check   See Transparency Seal GCG MC No. 2012-07, Attendance record of Directors and their committee meetings
  d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? check   See Transparency Seal GCG MC No. 2012-07, Attendance record of Directors and their committee meetings
  e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?   check See Transparency Seal GCG MC No. 2012-07, Attendance record of Directors and their committee meetings
25 Access to information
  a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check   See Memorandum dated July 21, 2011 Submission of Subject-Matters for NIA Board of Director's Approval/Action and receiving copy of the agenda showing that the NIA BODs received the Agenda on January 19, 2021 for the 967th Regular Board Meeting on January 22, 2021
  b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check   Atty. Michelle G. Raymundo
Corporate Board Secretary
26 Internal Audit
  a. Does the company have a separate internal audit function? check   See page 4 of Internal Audit Services Operations Manual and NIA's Organizational Structure, page 3 of Executive Brief for the Board of Directors
  b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check   See MC No. 169 dated 27 November 2020 Manual of Delegated Authorities, Administrative Matters Pages 69 & 70
27 Risk Oversight
  a. Does the company disclose the internal control procedures/risk management systems it has in place? check   NIA is continually enhance the Risk Management System to address the opportunities for improvement. See Risk Management Procedure Revision No. 3 and NIA Quality Management System Manual (ISO 9001:2015)
  b. Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems? check   See Risk Management Procedure Revision No. 3 and NIA Quality Management System Manual (ISO 9001:2015)
  c. Does the company disclose how key risks are managed? check   See Risk Management Procedure Revision No. 3 and NIA Quality Management System Manual (ISO 9001:2015)
  d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems? check   See Risk Management Procedure Revision No. 3 and NIA Quality Management System Manual (ISO 9001:2015)
28 Board Chairman
    Do different person assume the roles of Chairman and CEO? check   The Chairman of the Board is Secretary Karlo Alexei B. Nograles, Jr. while the NIA Administrator is Gen. Ricardo R. Visaya (Ret), See Board Resolution No. 8417-17 s. 2017.
29 Board of Directors Development
  a. Does the GOCC have orientation programmes for new Directors?   check  
  b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes?   check  
  c. Did all Appointive Directors attend at least 1 training for the calendar year?   check  
30 Committee Appraisal
  a. Is an annual performance assessment conducted of the Board of Directors? check   The Board of Directors conducted its 2020 Internet-based Performance Evaluation for Directors (iPED) from September 15, 2021 to October 25, 2021
  b. Does the GOCC disclose the process followed in conducting the Board assessment? check   The process is disclosed in GCG MC 2014-03 (3rd Issue)
  c. Does the GOCC disclose the criteria used in the Board assessment? check   The process is disclosed in GCG MC 2014-03 (3rd Issue)
31 Committee Appraisal
    Is an annual performance assessment conducted of the Board of Directors Committees?   check  
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports?   check  
Disclosure and Transparency
2 Quality of Annual Report      
    Are the audited annual financial report/statement released within 30 days upon receipt from COA? check   Date Published: August 15, 2022
Date Receipt from COA: July 29, 2022
Year of the Report: 2021
PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?   check  
2 Is there non-compliance with Good Governance Conditions?   check NIA submitted all reports and requisite documents as required by the GCG.
See acknowledgement receipts: (1) Submission of the attendance and compensation data including supporting documents; and (2) Submission of documentary requirements for the CY 2021 CGS Assessment.
NIA Corporate Governance Scorecard
(CY 2020)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
  a. Stipulates the existence and scope of its effort to address customer’s welfare? check   Refer to Presidential Decree 552, Amending Certain Sections of Republic Act Numbered Thirty Six Hundred and One, Entitled, "Act Creating the National Irrigation Administration", 11 September 1974 and MC No. 13 series 2017, "Guidelines on Free Irrigation Service"
  b. Elaborates its efforts to interact with the communities in which they operate? check   Refer to Presidential Decree 552, Amending Certain Sections of Republic Act Numbered Thirty Six Hundred and One, Entitled, "Act Creating the National Irrigation Administration", 11 September 1974 and MC No. 13 series 2017, "Guidelines on Free Irrigation Service" and Manual of Corporate Governance
  c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check   See 2017 Annual Report page 38, NIA's Tree Planting Program
2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
  a. Customer health and safety check   Refer to MC No. 52 series 2015, "Creation of Task Force Calamity and the guidelines on the reporting of calamity damages and implementation of Repair/Restoration Works"
  b. Interaction with the communities check   See Institutional Development Program, Other Project Components in Coordination with Government Agencies and Entities
  c. Environmentally-friendly value chain check   See 2017 Annual Report page 17, "Climate Change Adaptation Works", page 20, "Coconet Slope Protection Project in NIS/CIS", and page 27, "Energy Conservation Program"
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section      
4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
    Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check   See Contact Us in NIA website, Filing of Complaint at NIA-Central Office Committee on Discipline (COD) and NIA Facebook
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
  a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check   Refer to MC No. 68 series 2016 "Policies and Guidelines in Formulating and Implementing a Comprehensive Drug-Free Workplace Program under the Pertinent Provisions of Republic Act (RA) No. 9165 otherwise known as the Comprehensive Dangerous Drugs Act of 2002, the Dangerous Drugs Board (DDB) Regulation No.2 Series of 2004, the Civil Service Commission (CSC) Resolution No. 101359, and the CSC Memorandum Circular (MC) No. 13, Series of 2010.", MC No. 56 series 2016, "Creation of a drug-free workplace committee"; and MC No. 48 series 2016, "House rules to be observed at the NIA Building complex"
  b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check   See 2020 Medical and Dental Services Accomplishment
  c. Does the GOCC have training and development programmes for its employees? check   See 2019 Annual Report page 17, Capability Development Programs and page 18, Foreign and Local Trainings/Meetings
  d. Does the GOCC publish data on training and development programs for its employees? check   See 2019 Annual Report page 17, Capability Development Programs and page 18, Foreign and Local Trainings/Meetings
6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
  a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check   Refer to MC No. 83 series 2007, "Rules on Internal Whistleblowing and Reporting"
  b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check   Refer to "Rights of Whistle Blower" and "Protection against Retaliatory Actions" on page 2-3 of MC No. 83 series 2007, "Rules on Internal Whistleblowing and Reporting"
II. Disclosure and Transparency (35%)
7 Quality of Annual Report

Does the GOCC’s Annual Report disclose the following items:

  a. Corporate objectives check   See 2019 Annual Report page ii, Objectives
  b. Financial performance indicators check   See 2019 Annual Report pages 22-27, Financial Management
  c. Non-financial performance indicators check   See 2019 Annual Report page 1, The Administrator's Report and page 28, GCG NIA' Performance Scorecard and pages 10-15, Operations and Maintenance of Irrigation Systems
  d. Details of whistle-blowing policy      
  e. Biographical details (at least age,qualifications, date of first appointment,relevant experience, and any other directorships of listed companies) of directors/commissioners check   See 2017 Annual Report pages 45-50
  f. Training and/or continuing education programme attended by each director/commissioner check   See 2017 Annual Report pages 45-50
8 Are the Annual Reports downloadable from the GOCC’s website? check   See Annual Report in NIA website
9 Corporate Governance Confirmation Statement
    Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each issue?      
10 Timely filling/release of annual/financial reports.
  a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check   Date Published: October 7, 2021
Date Receipt from COA: July 30, 2021
Year of the Report: 2020
  b. Is the annual report released within 90 days from release of audited financial report?      
  c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company?      
III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
  a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check   The Board reviewed and approved the 2020 Performance Scorecard and the Strategy Map of the NIA see Board Resolution No, 8613-19 S. 2019) (see Board Resolution No. 8613-19, S. 2019)
  b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check   Implementation of the corporate strategy is being monitored through a report on Updates/Status on the Resolutions approved by the Board which is part of the Board Agenda. See Updates/Status on the resolutions Approved by the Board which is part of the Board Agenda
12 Did the GOCC achieve 90% in the PES? check   See Transparency Seal - GCG MC 2012-07, CY 2017 GCG Validated Result of the Performance Scorecard
13 Code of ethics or conduct
  a. Are the details of the code of ethics or conduct disclosed? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws
  b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws
 
Refer to Rule I of MC No. 85 series 2007, "Code of Conduct for Officials and Employees of the National Irrigation Administration"
  c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws and refer to MC No. 23 series 2000, page 1-2, item 2 - Function "Creation of NIA Committee on Discipline (COD)"
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check   See Transparency Seal - GCG MC 2012-07, page 3 & 5 of CY 2018 Government Corporate Information Sheet (GCIS)
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?   check  
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?      
17 Does the Board appoint an Audit Committee? check   See Transparency Seal - GCG MC 2012-07, page 3 & 4 of CY 2018 Government Corporate Information Sheet (GCIS) and page 2 of Information on Board Committees and their activities
18 If yes, is the report of the Audit Committee publicly disclosed?   check  
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? check   See page 4 of Board Profile and Transparency Seal - GCG MC 2012-07, 2019 Board of Directors and Officers, Board and Officers Dir. Gregorio G. Sarmiento
20 Did the Audit Committee meet at least four times during the year?   check The Audit Committee met three times on November 9, 2020 December 2, 2020 & December 23, 2020. Minutes and Meetings
21 Does the Board appoint a Risk Management Committee? check   See Transparency Seal - GCG MC 2012-07, page 3 & 4 CY 2018. 2019 Board Committees and Board Resolution No. 8577-19 s. 2019 (GCIS) and page 2 of
22 If yes, is the report on Risk Management Committee publicly disclosed?   check  
23 Does at least one member on Risk Management Committee have a background in finance and investments? check   See page 4 of Board Profile and Transparency Seal - GCG MC 2012-07, 2017 Board of Directors and Officers, Board and Officers Dir. Gregorio G. Sarmiento
24 Board meetings and attendance
  a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check   The Board held their first (1st) scheduled regular meeting for FY 2020 on January 20, 2020. (see 955th Regular Board meeting Agenda)
  b. Does the Board of Directors meet at least monthly? check   See attendance record of Directors and their committee meetings
  c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check   See 2020 Attendance record of Directors and their committee meetings
  d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?   check See 2017 Attendance record of Directors and their committee meetings
  e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? check   Without the presence of Admin. Peter T. Laviῆa, the NIA Board of Directors met on February 28, 2017 for the 921st Regular Board meeting. See 2017 Attendance record of Directors and their committee meetings and Attendance page of the Minutes of the 921st Regular Board meeting
25 Access to information
  a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check   See Memorandum dated July 21, 2011 "Submission of Subject-Matters for NIA Board of Director's Approval/Action and receiving copy of the agenda showing that the NIA BODs received the Agenda on January 19, 2017 for the 920th Regular Board meeting scheduled on January 24, 2017
  b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check   Atty. Jiselle Rae A. Villamor
Corporate Board Secretary
26 Internal Audit
  a. Does the company have a separate internal audit function? check   See page 4 of Internal Audit Services Operations Manual and NIA's Organizational Structure, page 3 of Executive Brief for the Board of Directors
  b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check   The appointment of the Internal Audit Services Manager is under a plantilla position. Appointment of the aforesaid position follows the Civil Service Rules and Regulations in processing its appointment. See Position Description of the Workforce of the Office of the Department Manager, Internal Audit Services
27 Risk Oversight
  a. Does the company disclose the internal control procedures/risk management systems it has in place?      
  b. Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems?      
  c. Does the company disclose how key risks are managed?      
  d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?   check  
28 Board Chairman
    Do different person assume the roles of Chairman and CEO? check   The Acting Chairman of the Board is Secretary Leoncio B. Evasco, Jr. while the NIA Administrator is Mr. Peter T. Laviῆa until replaced by Gen. Ricardo R. Visaya (Ret) on March 28, 2017 under Board Resolution 8417-17, S. 2017.
29 Board of Directors Development
  a. Does the GOCC have orientation programmes for new Directors? check   Upon the assumption of the newly appointed NIA Board Members, Ex-Officio & Appointive Director, the Corporate Board Secretary sends Welcome Letter with attached Briefing Materials to be used by the Board Member as an advance reading materials aside from a scheduled briefing upon the request of the new Board Member. See Executive Brief and Board Profile and Welcome Letter to the newly appointed Board Member
  b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes?     The NIA Board of Directors are encouraged to attend on-going or continuous professional education programs by informing them about the invitation from the Accredited Provider by the GCG through inclusion in the Board Agenda. See page 2 Agenda of the 929th Regular Board Meeting
  c. Did all Appointive Directors attend at least 1 training for the calendar year? check   The two (2) Appointive Directors attended the Corporate Governance Orientation Program conducted by the Institute of Corporate Directors (ICD) on May 24, 2017 & September 28, 2017. See Certificate of Attendance of Dir. Gregorio G. Sarmiento and Admin. Ricardo R. Visaya
30 Committee Appraisal
  a. Is an annual performance assessment conducted of the Board of Directors? check   The Board of Directors conducted its annual performance assessment for 2017 from July 24 to August 20, 2018 through the Performance Evaluation for Directors System (GCG MC No. 2014-03) developed by the GCG. Directors are made to answer the self-appraisal form and peer-appraisal form through the iped.gcg.gov.ph which increases the level of confidentiality of Director Performance Review results.
  b. Does the GOCC disclose the process followed in conducting the Board assessment?   check  
  c. Does the GOCC disclose the criteria used in the Board assessment?   check  
31 Committee Appraisal
    Is an annual performance assessment conducted of the Board of Directors Committees?   check  
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports?   check  
Disclosure and Transparency
2 Quality of Annual Report      
    Are the audited annual financial report/statement released within 30 days upon receipt from COA?      
PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?   check  
2 Is there non-compliance with Good Governance Conditions?      
NIA Corporate Governance Scorecard
(CY 2017)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
  a. Stipulates the existence and scope of its effort to address customer’s welfare? check   Refer to Presidential Decree 552, Amending Certain Sections of Republic Act Numbered Thirty Six Hundred and One, Entitled, "Act Creating the National Irrigation Administration", 11 September 1974 and MC No. 13 series 2017, "Guidelines on Free Irrigation Service"
  b. Elaborates its efforts to interact with the communities in which they operate? check   Refer to Presidential Decree 552, Amending Certain Sections of Republic Act Numbered Thirty Six Hundred and One, Entitled, "Act Creating the National Irrigation Administration", 11 September 1974 and MC No. 13 series 2017, "Guidelines on Free Irrigation Service" and Manual of Corporate Governance
  c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check   See 2017 Annual Report page 38, NIA's Tree Planting Program
2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
  a. Customer health and safety check   Refer to MC No. 52 series 2015, "Creation of Task Force Calamity and the guidelines on the reporting of calamity damages and implementation of Repair/Restoration Works"
  b. Interaction with the communities check   See Institutional Development Program, Other Project Components in Coordination with Government Agencies and Entities
  c. Environmentally-friendly value chain check   See 2017 Annual Report page 17, "Climate Change Adaptation Works", page 20, "Coconet Slope Protection Project in NIS/CIS", and page 27, "Energy Conservation Program"
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section      
4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
    Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check   See Contact Us in NIA website, Filing of Complaint at NIA-Central Office Committee on Discipline (COD) and NIA Facebook
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
  a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check   Refer to MC No. 68 series 2016 "Policies and Guidelines in Formulating and Implementing a Comprehensive Drug-Free Workplace Program under the Pertinent Provisions of Republic Act (RA) No. 9165 otherwise known as the Comprehensive Dangerous Drugs Act of 2002, the Dangerous Drugs Board (DDB) Regulation No.2 Series of 2004, the Civil Service Commission (CSC) Resolution No. 101359, and the CSC Memorandum Circular (MC) No. 13, Series of 2010.", MC No. 56 series 2016, "Creation of a drug-free workplace committee"; and MC No. 48 series 2016, "House rules to be observed at the NIA Building complex"
  b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check   See 2017 Medical and Dental Services Accomplishment
  c. Does the GOCC have training and development programmes for its employees? check   See 2017 Annual Report page 22, Capability Development Programs and page 23, Foreign and Local Trainings/Meetings
  d. Does the GOCC publish data on training and development programs for its employees? check   See 2017 Annual Report page 22, Capability Development Programs and page 23, Foreign and Local Trainings/Meetings
6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
  a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check   Refer to MC No. 83 series 2007, "Rules on Internal Whistleblowing and Reporting"
  b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check   Refer to "Rights of Whistle Blower" and "Protection against Retaliatory Actions" on page 2-3 of MC No. 83 series 2007, "Rules on Internal Whistleblowing and Reporting"
II. Disclosure and Transparency (35%)
7 Quality of Annual Report

Does the GOCC’s Annual Report disclose the following items:

  a. Corporate objectives check   See 2017 Annual Report page i, Objectives
  b. Financial performance indicators check   See 2017 Annual Report pages 28-32, Financial Management
  c. Non-financial performance indicators check   See 2017 Annual Report page iii, The Administrator's Report and page 33, GCG NIA' Performance Scorecard and pages 11-20, Operations and Maintenance of Irrigation Systems
  d. Details of whistle-blowing policy      
  e. Biographical details (at least age,qualifications, date of first appointment,relevant experience, and any other directorships of listed companies) of directors/commissioners check   See 2017 Annual Report pages 45-50
  f. Training and/or continuing education programme attended by each director/commissioner check   See 2017 Annual Report pages 45-50
8 Are the Annual Reports downloadable from the GOCC’s website? check   See Annual Report in NIA website
9 Corporate Governance Confirmation Statement
    Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each issue?      
10 Timely filling/release of annual/financial reports.
  a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check   Date Published: August 27, 2018
Date Receipt from COA: June 29, 2018
Year of the Report: 2017
  b. Is the annual report released within 90 days from release of audited financial report?      
  c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company?      
III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
  a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check   The Board reviewed and approved the NIA CY 2017 Performance Scorecard and Revised Strategy Map including its vision, mission, and strategy during the 920th Regular Board meeting held on January 24, 2017 per Board Resolution No. 8397-17, S. 2017 (see Board Resolution No. 8397-17, S. 2017)
  b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check   Implementation of the corporate strategy is being monitored through a report on Updates/Status on the Resolutions approved by the Board which is part of the Board Agenda. See Updates/Status on the Resolutions Approved by the Board and page 6 (c) Functions of the NIA Board (see Executive Brief for the Board of Directors
12 Did the GOCC achieve 90% in the PES? check   See Transparency Seal - GCG MC 2012-07, CY 2017 GCG Validated Result of the Performance Scorecard
13 Code of ethics or conduct
  a. Are the details of the code of ethics or conduct disclosed? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws
  b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws
 
Refer to Rule I of MC No. 85 series 2007, "Code of Conduct for Officials and Employees of the National Irrigation Administration"
  c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws and refer to MC No. 23 series 2000, page 1-2, item 2 - Function "Creation of NIA Committee on Discipline (COD)"
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check   See Transparency Seal - GCG MC 2012-07, page 3 & 5 of CY 2017 Government Corporate Information Sheet (GCIS)
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?   check  
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?      
17 Does the Board appoint an Audit Committee? check   See Transparency Seal - GCG MC 2012-07, page 3 & 4 of CY 2017 Government Corporate Information Sheet (GCIS) and page 2 of Information on Board Committees and their activities
18 If yes, is the report of the Audit Committee publicly disclosed?   check  
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? check   See page 4 of Board Profile and Transparency Seal - GCG MC 2012-07, 2017 Board of Directors and Officers, Board and Officers Dir. Gregorio G. Sarmiento
20 Did the Audit Committee meet at least four times during the year?   check The Audit Committee met only once on March 9, 2017.
The Members Present:
Chairman Audit Committee
Usec. Rolando G. Tungpalan,
NEDA Alteranate Member
Members
Manuel I. Monteverde,
NPC Representative
Sylvestre B. Bonto, Sr
Rice & Corn Sector Representative
(see Board Profile and Minutes and Attendance)
21 Does the Board appoint a Risk Management Committee? check   See Transparency Seal - GCG MC 2012-07, page 3 & 4 CY 2017 Government Corporate Information Sheet (GCIS) and page 2 of Information on Board Committees and their activities
22 If yes, is the report on Risk Management Committee publicly disclosed?   check  
23 Does at least one member on Risk Management Committee have a background in finance and investments? check   See page 4 of Board Profile and Transparency Seal - GCG MC 2012-07, 2017 Board of Directors and Officers, Board and Officers Dir. Gregorio G. Sarmiento
24 Board meetings and attendance
  a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check   See page 6, Functions of the NIA Board in the Executive Brief for the Board of Directors. The Board held their first (1st) scheduled regular meeting for FY 2017 on January 24, 2017. (see 920th Regular Board meeting Agenda)
  b. Does the Board of Directors meet at least monthly? check   See 2017 Attendance record of Directors and their committee meetings
  c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check   The Board met regularly at least once every month in FY 2017. See 2017 Attendance record of Directors and their committee meetings
  d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?   check See 2017 Attendance record of Directors and their committee meetings
  e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? check   Without the presence of Admin. Peter T. Laviῆa, the NIA Board of Directors met on February 28, 2017 for the 921st Regular Board meeting. See 2017 Attendance record of Directors and their committee meetings and Attendance page of the Minutes of the 921st Regular Board meeting
25 Access to information
  a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check   See Memorandum dated July 21, 2011 "Submission of Subject-Matters for NIA Board of Director's Approval/Action and receiving copy of the agenda showing that the NIA BODs received the Agenda on January 19, 2017 for the 920th Regular Board meeting scheduled on January 24, 2017
  b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check   Atty. Pepito L. Padilla
Acting Corporate Board Secretary
Concurrent Manager, Legal Services
26 Internal Audit
  a. Does the company have a separate internal audit function? check   See page 4 of Internal Audit Services Operations Manual and NIA's Organizational Structure, page 3 of Executive Brief for the Board of Directors
  b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check   The appointment of the Internal Audit Services Manager is under a plantilla position. Appointment of the aforesaid position follows the Civil Service Rules and Regulations in processing its appointment. See Position Description of the Workforce of the Office of the Department Manager, Internal Audit Services
27 Risk Oversight
  a. Does the company disclose the internal control procedures/risk management systems it has in place?      
  b. Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems?      
  c. Does the company disclose how key risks are managed?      
  d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?   check  
28 Board Chairman
    Do different person assume the roles of Chairman and CEO? check   The Acting Chairman of the Board is Secretary Leoncio B. Evasco, Jr. while the NIA Administrator is Mr. Peter T. Laviῆa until replaced by Gen. Ricardo R. Visaya (Ret) on March 28, 2017 under Board Resolution 8417-17, S. 2017.
29 Board of Directors Development
  a. Does the GOCC have orientation programmes for new Directors? check   Upon the assumption of the newly appointed NIA Board Members, Ex-Officio & Appointive Director, the Corporate Board Secretary sends Welcome Letter with attached Briefing Materials to be used by the Board Member as an advance reading materials aside from a scheduled briefing upon the request of the new Board Member. See Executive Brief and Board Profile and Welcome Letter to the newly appointed Board Member
  b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes?     The NIA Board of Directors are encouraged to attend on-going or continuous professional education programs by informing them about the invitation from the Accredited Provider by the GCG through inclusion in the Board Agenda. See page 2 Agenda of the 929th Regular Board Meeting
  c. Did all Appointive Directors attend at least 1 training for the calendar year? check   The two (2) Appointive Directors attended the Corporate Governance Orientation Program conducted by the Institute of Corporate Directors (ICD) on May 24, 2017 & September 28, 2017. See Certificate of Attendance of Dir. Gregorio G. Sarmiento and Admin. Ricardo R. Visaya
30 Committee Appraisal
  a. Is an annual performance assessment conducted of the Board of Directors? check   The Board of Directors conducted its annual performance assessment for 2017 from July 24 to August 20, 2018 through the Performance Evaluation for Directors System (GCG MC No. 2014-03) developed by the GCG. Directors are made to answer the self-appraisal form and peer-appraisal form through the iped.gcg.gov.ph which increases the level of confidentiality of Director Performance Review results.
  b. Does the GOCC disclose the process followed in conducting the Board assessment?   check  
  c. Does the GOCC disclose the criteria used in the Board assessment?   check  
31 Committee Appraisal
    Is an annual performance assessment conducted of the Board of Directors Committees?   check  
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports?   check  
Disclosure and Transparency
2 Quality of Annual Report      
    Are the audited annual financial report/statement released within 30 days upon receipt from COA?      
PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?   check  
2 Is there non-compliance with Good Governance Conditions?      
NIA Corporate Governance Scorecard
(CY 2016)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
  a. Stipulates the existence and scope of its effort to address customer’s welfare? check   Refer to Presidential Decree 552, Amending Certain Sections of Republic Act Numbered Thirty Six Hundred and One, Entitled, "Act Creating the National Irrigation Administration", 11 September 1974 and MC No. 13 series 2017, "Guidelines on Free Irrigation Service"
  b. Elaborates its efforts to interact with the communities in which they operate? check   Refer to Presidential Decree 552, Amending Certain Sections of Republic Act Numbered Thirty Six Hundred and One, Entitled, "Act Creating the National Irrigation Administration", 11 September 1974 and MC No. 13 series 2017, "Guidelines on Free Irrigation Service" and Manual of Corporate Governance
  c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check   Refer to MC No. 35 series 2016, "Policy to adopt alternative wetting and drying (awd) in all National Irrigation System (NIS)", MC No. 34 series 2016, Guidelines in the application of "Dry mixed concrete sand bagging technology" as quick setting low-cost materials for canal restoration works and MC No. 39 series 2016, "NIA Guidelines on the planning, design and application of Pre-Cast/Pre-Fabricated concrete (PCC/PFC) canal lining sections"
2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
  a. Customer health and safety check   Refer to MC No. 52 series 2015, "Creation of Task Force Calamity and the guidelines on the reporting of calamity damages and implementation of Repair/Restoration Works"
  b. Interaction with the communities check   See Institutional Development Program, Other Project Components in Coordination with Government Agencies and Entities and 2016 Annual Report page 12, Operation and Maintenance of Irrigation System - Institutional Development Program
  c. Environmentally-friendly value chain check   See 2016 Annual Report page 2 - "Project for Adapting to Climate Change Impact through the Construction of Water Impounding Facilities in the Philippines in Isabela (Pasa SRIP)", page 14 - "Climate Change Adaptation Works", page 15 - "Coconet Slope Protection Project", page 17 - Disposal of Hazardous Laboratory Chemical Wastes in Connection with the NIA-ISO, and page 24 - Item VI. Energy Conservation Program, Electric and Fuel Consumption.
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section check   See Corporate Social Responsibility
4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
    Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check   See Contact Us in NIA website, Filing of Complaint at NIA-Central Office Committee on Discipline (COD), NIA Facebook and see 2016 Annual Report page 34, Publicity and Public Relations
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
  a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check   Refer to MC No. 68 series 2016 "Policies and Guidelines in Formulating and Implementing a Comprehensive Drug-Free Workplace Program under the Pertinent Provisions of Republic Act (RA) No. 9165 otherwise known as the Comprehensive Dangerous Drugs Act of 2002, the Dangerous Drugs Board (DDB) Regulation No.2 Series of 2004, the Civil Service Commission (CSC) Resolution No. 101359, and the CSC Memorandum Circular (MC) No. 13, Series of 2010.", MC No. 56 series 2016, "Creation of a drug-free workplace committee"; and MC No. 48 series 2016, "House rules to be observed at the NIA Building complex"
  b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check   See 2016 Medical and Dental Services Accomplishment
  c. Does the GOCC have training and development programmes for its employees? check   See 2016 Annual Report page 20, Capability Development Programs and page 21, Foreign and Local Training/Meeting and refer to MC No. 15 series 2016, "Guidelines in the conduct of staff Development/Team Building Activities (TBA)"
  d. Does the GOCC publish data on training and development programs for its employees? check   See 2016 Annual Report page 20, Capability Development Programs and page 21, Foreign and Local Training/Meeting
6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
  a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check   Refer to MC No. 83 series 2007, "Rules on Internal Whistleblowing and Reporting"
  b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check   Refer to "Rights of Whistle Blower" and "Protection against Retaliatory Actions" on page 2-3 of MC No. 83 series 2007, "Rules on Internal Whistleblowing and Reporting"
II. Disclosure and Transparency (35%)
7 Quality of Annual Report

Does the GOCC’s Annual Report disclose the following items:

  a. Corporate objectives check   See 2016 Annual Report page i, Objectives
  b. Financial performance indicators check   See 2016 Annual Report page 25-29, Financial Management
  c. Non-financial performance indicators check   See 2016 Annual Report page iii, The Administrator's Report and page 30, Performance Scorecard and page 10-15, O&M of Irrigation Systems
  d. Details of whistle-blowing policy   check None was disclosed
  e. Biographical details (at least age,qualifications, date of first appointment,relevant experience, and any other directorships of listed companies) of directors/commissioners check   See 2016 Annual Report page 38-43, The Board of Directors
  f. Training and/or continuing education programme attended by each director/commissioner check   Continuing Education for Appointive/President
8 Are the Annual Reports downloadable from the GOCC’s website? check   See Annual Report in NIA website
9 Corporate Governance Confirmation Statement
    Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each issue?   check None was disclosed
10 Timely filling/release of annual/financial reports.
  a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check   Date Published: August 29, 2017
Date Receipt from COA: July 18, 2017
Year of the Report: 2016
  b. Is the annual report released within 90 days from release of audited financial report? check   Date Published: September 20, 2017
Year of the Report: 2016
  c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company? check   See Statement of Management's Responsibility for Financial Statements, page 21 of 2016 Annual Audited Financial and Performance Report
III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
  a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check   Approval of the Quality Management System Manual and Procedures for the NIA towards ISO 9001:2008 under Board Resolution No. 8280-16 dated March 18, 2016
  b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check   Part of NIA Board's Agenda is the Report on Actions Taken and Updates/Status by Management on the Resolutions adopted by the Board during a particular board meeting and see 919th Regular Board Meeting Report on Actions Taken by Management and Update/Status on resolutions approved by the Board as of December 13, 2016
12 Did the GOCC achieve 90% in the PES?   check See Validation Result of the NIA's CY 2016 Performance Scorecard
13 Code of ethics or conduct
  a. Are the details of the code of ethics or conduct disclosed? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws
  b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws
 
Refer to Rule I of MC No. 85 series 2007, "Code of Conduct for Officials and Employees of the National Irrigation Administration"
  c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check   See Transparency Seal, NIA Rules and Compendium of Anti Graft Laws and refer to MC No. 23 series 2000, page 1-2, item 2 - Function "Creation of NIA Committee on Discipline (COD)"
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check   See Transparency Seal - GCG MC 2012-07, 2016 Board Committees
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?   check The Nomination and Compensation/Remuneration Committee was not able to meet during the year 2016
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?      
17 Does the Board appoint an Audit Committee? check   See Transparency Seal - GCG MC 2012-07, 2016 Board Committees
18 If yes, is the report of the Audit Committee publicly disclosed?      
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?   check See Transparency Seal - GCG MC 2012-07, 2016 Board of Directors and Officers
Sec. Mark A. Villar, DPWH
20 Did the Audit Committee meet at least four times during the year?      
21 Does the Board appoint a Risk Management Committee? check   See Transparency Seal - GCG MC 2012-07, 2016 Board Committees
22 If yes, is the report on Risk Management Committee publicly disclosed?      
23 Does at least one member on Risk Management Committee have a background in finance and investments? check   See Transparency Seal - GCG MC 2012-07, 2016 Board of Directors and Officers
Pres. Ma. Gladys Cruz-Sta. Rita, NPC
24 Board meetings and attendance
  a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check   See Agenda of 910th Regular Board Meeting held on January 19, 2016 and pages 1 & 13 of the 910th Excerpts indicating presence of BODs & their signatures
  b. Does the Board of Directors meet at least monthly?   check See 2016 Attendance record of Directors and their committee meetings
  c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check   See 2016 Attendance record of Directors and their committee meetings
  d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year?   check The BOD's Attendance for the year 2016 indicates that the Chairman, DPWH Member and Private Sector Member did not attend at least 90% of all the NIA board meetings.
  e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?   check The BOD's Attendance for the year 2016 indicates that the NIA Administrator is always present during the scheduled Board meetings.
25 Access to information
  a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check   See Memorandum dated July 21, 2011 "Submission of Subject-Matters for NIA Board of Director's Approval/Action and receiving copy of the agenda showing that the NIA BODs received the Agenda on January 14, 2016 for the 910th Regular Board meeting scheduled on January 19, 2016.
  b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check   See Resume of Atty. Genever M. Dionio
Acting Corporate Board Secretary
Concurrent Manager, Legal Services
26 Internal Audit
  a. Does the company have a separate internal audit function? check   See Transparency Seal - GCG MC 2012-07 Governance Matters: Organizational Structure
  b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check   See Board Resolution No. 8170-15 dated May 26, 2015, "Designation of NIA Officials to Key Positions"
27 Risk Oversight
  a. Does the company disclose the internal control procedures/risk management systems it has in place?      
  b.  Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems?      
  c. Does the company disclose how key risks are managed?      
  d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?      
28 Board Chairman
    Do different person assume the roles of Chairman and CEO? check   The Chairman of the Board is Secretary Fredelita C. Guiza who was replaced by Secretary Leoncio B. Evasco, Jr. on November 13, 2016 while the NIA Administrator is Engr. Florencio F. Padernal until replaced by Mr. Peter T. Laviña on December 10, 2016.
29 Board of Directors Development
  a. Does the GOCC have orientation programmes for new Directors?      
  b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes?      
  c. Did all Appointive Directors attend at least 1 training for the calendar year? check   Trainings of Administrator Florencio F. Padernal
30 Committee Appraisal
  a. Is an annual performance assessment conducted of the Board of Directors? check   The Board of Directors conducted its annual performance assessment for 2016 from August 8-25, 2017 through the Performance Evaluation for Directors System (GCG MC No. 2014-03) developed by the GCG. Directors are made to answer the self-appraisal form and peer-appraisal form through the iped.gcg.gov.ph which increases the level of confidentiality of Director Performance Review results.
  b. Does the GOCC disclose the process followed in conducting the Board assessment? check   Yes, the process is disclosed in GCG MC 2014-03 as indicated above:
Directors are made to answer the self-appraisal form and peer-appraisal form through the iped.gcg.gov.ph which increases the level of confidentiality of Director Performance Review results.
  c. Does the GOCC disclose the criteria used in the Board assessment? check   Yes, the criteria are enumerated in GCG MC 2014-03 as indicated below:
 Criteria BOD Attendance - 15%
 Performance Evaluation System Rating - 60%
 Directors' Performance Review Rating - 25%
31 Committee Appraisal
    Is an annual performance assessment conducted of the Board of Directors Committees?   check The NIA Board of Directors did not conduct an annual performance assessment.
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports?   check  
Disclosure and Transparency
2 Quality of Annual Report      
    Are the audited annual financial report/statement released within 30 days upon receipt from COA?   check Date Published: September 20, 2017
Date Receipt from COA: July 18, 2017
Year of the Report: 2016
PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?   check There are no NIA Board of Directors who holds more than five (5) positions in GOCCs. Most of them are holding the Chairmanship position or they are just Members of the Board.
2 Is there non-compliance with Good Governance Conditions?      
NIA Corporate Governance Scorecard
(CY 2015)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
  a. Stipulates the existence and scope of its effort to address customer’s welfare? check   Refer to MC No 1, series 2014 "Creation of Committee on Dam Safety, Risk Assessment and Emergency Preparations" and MC No 18, series 2012 "Monitoring / upkeeping the structural safety of small reservoir dams"
  b. Elaborates its efforts to interact with the communities in which they operate? check   Refer to MC No 72, series 2001 "Inclusion of Budget for Institutional Development Activities in Program of Work of Locally Funded Projects"
  c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check   Refer to MC No 38, series 2004 "Energy Conservation Program on Electrical Power" and MC No 39, series 2004 "Energy Conservation Program on Fuel Consumption"
2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
  a. Customer health and safety check   See NIA'S Response Protocols for Overruns of Cyclones, Monsoons and El Niño
  b. Interaction with the communities check   See Institutional Development Program and
Other Project Components in Coordination with Government Agencies and Entities
  c. Environmentally-friendly value chain check   See 2015 Annual Report page 24, Item VI. Energy Conservation Program and page 19, Climate Change Apdaption Works (CCAW)
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section check   See Corporate Social Responsibility
4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
    Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check   See Contact Us in NIA website and Filing of Complaint at NIA-Central Office Committee on Discipline (COD)
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
  a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check   Refer to MC No. 85, series 2005 "Executive Order No. 462 Adopting measures and safety nets to protect the income of government employees, creating the committee on protection of income of government employees, and for other purposes" and MC No 57, series 2014 Civil Service Commission and Department of Health Joint Memorandum Circular No. 2010-01 entitled "Protection of the Bureaucracy Against Tobacco Industry Interference" and "Guide for Resolving/Filing Cases of Tobacco Industry Interference in the Bureaucracy"
  b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check   See 2015 Medical and Dental Services Plans and Programs
  c. Does the GOCC have training and development programmes for its employees? check   See 2015 Annual Report page 22, Item II.A - Capability Development Programs and Item II.B - Scholarship
  d. Does the GOCC publish data on training and development programs for its employees? check   See 2015 Annual Report page 22, Item II.A - Capability Development Programs and Item II.B - Scholarship
6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
  a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check   Refer to MC No. 83 series 2007 "Rules on Internal Whistleblowing and Reporting"
  b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check   Refer to "Rights of Whistle Blower" and "Protection against Retaliatory Actions" on page 2-3 of MC No. 83 series 2007 "Rules on Internal Whistleblowing and Reporting"
II. Disclosure and Transparency (35%)
7 Quality of Annual Report
Does the GOCC’s Annual Report disclose the following items:
  a. Corporate objectives check   See 2015 Annual Report page 2, Objectives
  b. Financial performance indicators check   See 2015 Annual Report page 25-28, Financial Management
  c. Non-financial performance indicators check   See 2015 Annual Report page 5, The Administrator's Report and page 29, Performance Scorecard and page 13-18, O&M of Irrigation Systems
  d. Details of whistle-blowing policy   check None was disclosed
  e. Biographical details (at least age,qualifications, date of first appointment,relevant experience, and any other directorships of listed companies) of directors/commissioners check   See 2015 Annual Report page 38-44, The Board of Directors
  f. Training and/or continuing education programme attended by each director/commissioner   check None was disclosed
8 Are the Annual Reports downloadable from the GOCC’s website? check   See Annual Report in NIA website
9 Corporate Governance Confirmation Statement
    Does the Annual Report contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each issue?   check None was disclosed
10 Timely filling/release of annual/financial reports.
  a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check   Date Published: July 26, 2016
Date Receipt from COA: July 26, 2016
Year of the Report: 2015
  b. Is the annual report released within 90 days from release of audited financial report? check   Date Published: September 6, 2016
Year of the Report: 2015
  c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company? check   See page 21 of 2015 Annual Audited Financial and Performance Report
III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
  a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check   See Board Resolution No. 8025-14 dated March 20, 2014, NIA's Vision, Mission, Objectives and Strategic Plan 2014-2020
  b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check   Part of NIA Board's Agenda is the Report on Actions Taken and Updates/Status by Management on the Resolutions adopted by the Board during a particular board meeting.
See 907th Regular Board Meeting Report on Actions Taken by Management and Update/Status on resolutions approved by the Board as of December 9, 2015
12 Did the GOCC achieve 90% in the PES? check   See page 29 of 2015 Annual Report, NIA's Performance Scorecard for 2015 and page 3 of 2015 December: Monitoring Report of Performance Targets
13 Code of ethics or conduct
  a. Are the details of the code of ethics or conduct disclosed? check   Refer to MC No. 85 series 2007 "Code of Conduct for Officials and Employees of the National Irrigation Administration"
  b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check   Refer to Rule I of MC No. 85 series 2007 "Code of Conduct for Officials and Employees of the National Irrigation Administration"
  c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check   Refer to MC No. 23 series 2000, page 1-2, item 2 - Function "Creation of NIA Committee on Discipline (COD)"
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check   See Transparency Seal - GCG MC 2012-07, 2015 Board Committees
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year?   check  
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed?      
17 Does the Board appoint an Audit Committee? check   See Transparency Seal - GCG MC 2012-07, 2015 Board Committees
18 If yes, is the report of the Audit Committee publicly disclosed?      
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? check   See Transparency Seal - GCG MC 2012-07, 2015 Board of Directors and Officers
Pres. Ma. Gladys Cruz-Sta. Rita (NPC)
20 Did the Audit Committee meet at least four times during the year?      
21 Does the Board appoint a Risk Management Committee? check   See Transparency Seal - GCG MC 2012-07, 2015 Board Committees
22 If yes, is the report on Risk Management Committee publicly disclosed?      
23 Does at least one member on Risk Management Committee have a background in finance and investments? check   See Transparency Seal - GCG MC 2012-07, 2015 Board of Directors and Officers
Pres. Ma. Gladys Cruz-Sta. Rita (NPC)
24 Board meetings and attendance
  a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check   See Agenda of 900th Regular Board Meeting held on January 22, 2015 and Transparency Seal - GCG MC 2012-07, 2015 Attendance record of Directors and their committee meetings
  b. Does the Board of Directors meet at least monthly? check   See Transparency Seal - GCG MC 2012-07, 2015 Attendance record of Directors and their committee meetings
  c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check   See Transparency Seal - GCG MC 2012-07, 2015 Attendance record of Directors and their committee meetings
  d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? check   See Transparency Seal - GCG MC 2012-07, 2015 Attendance record of Directors and their committee meetings
  e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? check   Without the presence of Admin. Florencio F. Padernal, the NIA Board of Directors met on May 26, 2015 for the 904th Regular Board meeting.
See Transparency Seal - GCG MC 2012-07, 2015 Attendance record of Directors and their committee meetings
25 Access to information
  a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check   See Memorandum dated July 21, 2011, "Submission of Subject-Matters for NIA Board of Director's Approval/Action
  b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check   See Transparency Seal - GCG MC 2012-07, 2015 Board of Directors and Officers
Atty. Genever M. Dionio
Acting Corporate Board Secretary
Concurrent Manager, Legal Services
26 Internal Audit
  a. Does the company have a separate internal audit function? check   See Organizational Structure
  b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check   See Board Resolution No. 8170-15 dated May 26, 2015, "Designation of NIA Officials to Key Positions"
27 Risk Oversight
  a. Does the company disclose the internal control procedures/risk management systems it has in place?      
  b. Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems?      
  c. Does the company disclose how key risks are managed?      
  d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems?      
28 Board Chairman
    Do different person assume the roles of Chairman and CEO? check   The Chairman of the Board is Secretary Francis N. Pangilinan who was replaced by Sec. Fredelita C. Guiza on September 2015 while the NIA Administrator is Engr. Florencio F. Padernal.
29 Board of Directors Development
  a. Does the GOCC have orientation programmes for new Directors? check   Upon the assumption of the newly appointed NIA Board Members, Ex-Officio & Appointive Director, the Corporate Board Secretary sends Welcome Letter with attached NIA Charter to be used by the Board Member as an advance reading materials aside from a scheduled briefing upon the request of the new Board Member.
See Welcome Letter for Sec. Fredelita C. Guiza dated October 9, 2015
  b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes? check   NIA, through the Corporate Board Secretary, implements GCG MC 2012-05 re: Fit and Proper Rule particularly Item II - Qualification, Art. 5 (f).
  c. Did all Appointive Directors attend at least 1 training for the calendar year? check   See Certificate of Attendance of Dir. Silvestre B. Bonto
30 Committee Appraisal
  a. Is an annual performance assessment conducted of the Board of Directors? check   The Board of Directors conducted its annual performance assessment for 2015 from March 8, 2016 to April 8, 2016 through the Performance Evaluation for Directors System (GCG MC No. 2014-03) developed by the GCG. Directors are made to answer the self-appraisal form and peer-appraisal form through the iped.gcg.gov.ph which increases the level of confidentiality of Director Performance Review results.
  b. Does the GOCC disclose the process followed in conducting the Board assessment? check   Yes, the process is disclosed in GCG MC 2014-03, as indicated below:
Directors are made to answer the self-appraisal form and peer-appraisal form through the iped.gcg.gov.ph which increases the level of confidentiality of Director Performance Review results.
  c. Does the GOCC disclose the criteria used in the Board assessment? check   Yes, the criteria are enumerated in GCG MC 2014-03 as indicated below:
 Criteria BOD Attendance - 15%
 Performance Evaluation System Rating - 60%
 Directors' Performance Review Rating - 25%
31 Committee Appraisal
    Is an annual performance assessment conducted of the Board of Directors Committees?      
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports?   check  
Disclosure and Transparency
2 Quality of Annual Report      
    Are the audited annual financial report/statement released within 30 days upon receipt from COA? check   Date Published: July 26, 2016
Date Receipt from COA: July 26, 2016
Year of the Report: 2015
PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs?   check None
2 Is there non-compliance with Good Governance Conditions? check