NIA Corporate Governance Scorecard
(CY 2022)
# QUESTION YES NO LINK SOURCE
I. Stakeholder Relationships (15%)
1 Does the GOCC disclose a policy that:
a. Stipulates the existence and scope of its effort to address customer’s welfare? check
b. Elaborates its efforts to interact with the communities in which they operate? check
  • MC 13 S 2017 – Guidelines on Free Irrigation Service;
  • MC 108 S 2018 – Implementing Rules and Regulations (IRR) of RA 10969, Otherwise Known as the Free Irrigation Service Act (FISA)
  • MC 29 S 2020 – Increase in Maintenance Subsidy Pursuant to NIA Board Resolution No. 8621-29 S 2019; and MOUs on the Enhanced Partnership Against Hunger and Poverty (EPAHP) Program and Program Convergence Budgeting (PCB)
c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development? check  
2 Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?
a. Customer health and safety check
b. Interaction with the communities check
c. Environmentally-friendly value chain check
3 Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section? check
4 Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.
Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights? check See Contact US
5 Performance-enhancing mechanisms for employee participation should be permitted to develop.
a. Does the GOCC explicitly mention the health, safety, and welfare policy for its employees? check NIA Medical and Dental Services submitted the Year End Accomplishment Report for CY 2022, indicating the number of consultation/follow-up check conducted, Drug Testing Activity, Fasting Blood Sugar, Lecture on STI, HIV and AIDS & Annual Physical Examination as well as COVID – 19 protocols and vaccination program
b. Does the GOCC publish data relating to health, safety, and welfare of its employees? check NIA Medical and Dental Services submitted the Year End Accomplishment Report for CY 2022, indicating the number of consultation/follow-up check conducted, Drug Testing Activity, Fasting Blood Sugar, Lecture on STI, HIV and AIDS & Annual Physical Examination as well as COVID – 19 protocols and vaccination program
c. Does the GOCC have training and development programmes for its employees? check CY 2022 Trainings

In total, the agency was able to propose and conduct twenty (20) training programs as enumerated:

Rapid Earthquake Damage Assessment System Training held on 1-4/3/2022, 15-18/3/2022 & 22-25/3/22

Orientation-Workshop for the Guidelines on Pre-Feasibility Study Preparation held on 24-26/3/22

Training for the Enhancement of the NIA Leaders People Management Skills 19-20/4/22 & 21-22/4/22

Training-Workshop on Magna Carta for Women and Other Laws on Gender-based Violence held from 27/4/22 to 23/5/22

Virtual Orientation/Workshop on the Consultant’s Performance Evaluation System Guidelines for Irrigation Project held on 17-19/5/22

Training on 45001:2018 Occupational Health & Dafety Management Systems & ISO 19011:2018 Auditing Management System held 24-25/5/22

Training on Basic Fire Detection Alarm System and Basic Fire Extinguisher held on 30/5/22

Computer Literacy Training Program: Future-proofing the NIA Workforce from 27/5/22 to 30/9/22 (14 batches)

Essentials in Workplace Interaction for Impact & Influence
from 7/12/22 to 21/9/22 (14 batches)

Seminar on Fire Safety for Protection of Life & Property held on 10/6/22

Training-Workshop for the Baseline Assessment of Internal Control System and IAS Strategic Planning held on 15-17/8/22

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Southern Luzon Cluster held on 26/9/22-1/10/22, 24-28/10/22, 14-21/11/22, 12-16/12/22

Training-Workshop on Preparation of Program of Work for Engineering Monitored Line Projects on 11-14/10/22, 18-21/10/22, 25-28/10/22

Workshop/Training on HEC-HMS and HEC-RAS for the Hydrological and Hydraulic Analysis of NIA Irrigation Project on 18,21,26 & 27/10/22 and 9,11,16 & 18/11/22

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Mindanao Cluster held on 24-28/10/22, 7-11/11/22, 21-28/11/22, 5-9/12/22

Virtual Training on the Implementation of National Asset Registry System held on 25/10/22

Basic Training Course on Blasting for National Irrigation Administration Geologist & Design Engineers

Orientation for the Managers on the Formulation of Internal Audit Services Strategic Plan on 8-11/11/22

In-country Training Workshop on Dam Design & Dam Safety 20/11/22 to 3/12/22

Security Awareness Seminar held on 6&7/12/22
d. Does the GOCC publish data on training and development programs for its employees? check CY 2022 Trainings

In total, the agency was able to propose and conduct twenty (20) training programs as enumerated:

Rapid Earthquake Damage Assessment System Training-34 Participants

Orientation-Workshop for the Guidelines on Pre-Feasibility Study Preparation- 158 Participants

Training for the Enhancement of the NIA Leaders People Management Skills- 56 Participants

Training-Workshop on Magna Carta for Women and Other Laws on Gender-based Violence-850 Participants

Virtual Orientation/Workshop on the Consultant’s Performance Evaluation System Guidelines for Irrigation Project- 162 Participants

Training on 45001:2018 Occupational Health & Dafety Management Systems & ISO 19011:2018 Auditing Management System-31 Participants

Training on Basic Fire Detection Alarm System and Basic Fire Extinguisher-100 Participants

Computer Literacy Training Program: Future-proofing the NIA Workforce-510 Participants

Essentials in Workplace Interaction for Impact & Influence- 537 Participants

Seminar on Fire Safety for Protection of Life & Property-100 Participants

Training-Workshop for the Baseline Assessment of Internal Control System and IAS Strategic Planning-  30 PArticipants

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Southern Luzon Cluster-40 Participants

Training-Workshop on Preparation of Program of Work for Engineering Monitored Line Projects-200 Participants

Workshop/Training on HEC-HMS and HEC-RAS for the Hydrological and Hydraulic Analysis of NIA Irrigation Project-26 Participants

Institutional Capacity Building on Environmental, Social Safeguard and Watershed Management for Mindanao Cluster- ___ Participants

Virtual Training on the Implementation of National Asset Registry System -147 Participants

Basic Training Course on Blasting for National Irrigation Administration Geologist & Design Engineers- 23 Participants

Orientation for the Managers on the Formulation of Internal Audit Services Strategic Plan– 397 Participants

In-country Training Workshop on Dam Design & Dam Safety- 40 Participants

Security Awareness Seminar-43 Participants
6 Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.
a. Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior? check NIA MC. NO. 83 S. 2007 in detail protects the rights of the whistle blower.  Disclosures made by the whistleblower shall be treated with utmost confidentiality.  Any official/employees who violates protected disclosure shall be liable for disciplinary actions.  The Administrator may create Special Investigation Committee to conduct investigation in accordance with existing law & CSC rules.
b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation? check Sec. 6 of the NIA MC No. 83 S. 2007 explicitly explains the protection of whistleblower against retaliation.  No retaliatory action shall be taken against the whistleblower such as but not limited to discriminatory actions made under the guide of policy and procedural dterminations to avoid claims of victimization.
II. Disclosure and Transparency (35%)
7 NIA Website

Does the GOCC’s website disclose the following items:
a. Corporate objectives check  

See NIA Vision, Mission, Objectives and Quality Policy

 
b. Financial performance indicators check
c. Non-financial performance indicators check
d. Details of whistle-blowing policy check
e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners check Item VIII. DISCLOSURE AND TRANSPARENCY REQUIREMENTS Section 43. Mandatory Website – In accordance with Section 25 of the Act, all GOCCs shall maintain a website and post therein for unrestricted public access: 2. Board and Officers: 1. Complete listing of the Directors and Officers with attached resume, and their membership in Board Committees; FY 2022
f. Training and/or continuing education programme attended by each director/commissioner check No Appointive Director of the National Irrigation Administration has attended for CY 2022 a special seminar on Public Corporate Governance for Directors conducted by the GCG or any individual or entity accredited by the GCG due to  the effects of COVID 19.  There are limited trainings available and to give also consideration that the NIA’s Appointive Directors are Senior Citizen.  But will remain fully committed to pursuing the completion as stated in GCG Memorandum Circular No. 2012-05 Re:  Fit and Proper Rule for Appointive Directors and CEOs of GOCCs.
8 Are the Annual Reports downloadable from the GOCC’s website? check Annual Report for CY 2022 is still on the process of lay outing of its contents. Moreover, the Agency’s COA Audited Report and Audited Financial Statements was already published on August 22, 2023.

NIA Website Posting link/reference:  Transparency Seal
9 Corporate Governance Confirmation Statement
Does the GOCC’s website contain a statement confirming the company’s full compliance with the code of corporate governance and where there is non-compliance, identify and explain reasons for each such issue? check
10 Timely filling/release of annual/financial reports.
a. Are the audited annual financial report/statement released within 60 days upon receipt from COA check COA Annual Audit Report (AAR) received last July 31, 2023

COA – AAR and the Financial Reports for CY 2022 were already posted/uploaded on the NIA Website last August 22 and 24, 2023

COA AAR transmittal letter to NIA

NIA Website Posting link/reference:  Transparency Seal

a. COA Annual Audit Report

b. Statement of Financial Position

c. Statement of Financial Performance

d. Statement of Cash Flow
b. Is the annual report released within 90 days from release of audited financial report? check COA Annual Audit Report (AAR) received last July 31, 2023 and posted last August 22, 2023.

For compliance and posting within 90 days from receipt of COA-AAR
c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or relevant officers of the company? check Statement of Management Responsibility (SMR) dated June 29, 2023 was issued stating therein that “the NIA management reviews and the Board of Directors approve the Financial Statements, including the schedules therein, and submits the same to the stakeholders”.

Included in the website posting of COA AAR

Statement of Management Responsibility

Page 30 of:
III. Responsibilities of the Board (50%)
11 Corporate Vision/Mission
a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year? check
b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy? check The Manual of Corporate Governance disclosed on how the Board oversee the management implementation of corporate strategiies and policies.

Updates/Status on the Resolutions adopted by the Board and Management Actions on Board instruction which are part of the Agenda, discloses that the Board monitor and evaluate on a regular basis the implementation of corporate strategies and policies, business plans and operating budgets as well as the Management’s over-all performance to ensure optimum results.
12 Did the GOCC achieve 90% in the PES? check GCG validated CY 2022 Performance Scorecard is not yet available.

However, based on our evaluation, NIA was not able to meet the 90% requirement.

For posting on NIA website, Transparency Seal under GCG MC No. 2012-07.

Item 3, Number 9 Performance Evaluation System (PES), Annex C (PES Form 3: Monitoring Report of Performance Targets).

Item 4, Number 6 Balance Scorecard
13 Code of ethics or conduct
a. Are the details of the code of ethics or conduct disclosed? check NIA MC No. 85 S. 2007 disclosed the Code of Conduct
b. Does the GOCC disclose that all Directors/Commissioners, senior management and employees are required to comply with the code? check As disclosed in the Code of Conduct for Oficials and Employees of NIA shall be applicable to all officials and employees of NIA irrespective of the nature of their appointment.
c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct? check MC on the Creation of the Committee on Discipline ensure faithful compliance by NIA officials and employees to the pertinent laws, rules, and regulations relative to the proper conduct and decorum required for efficient discharge and execution of public functions.
14 Does the Board appoint a Nomination and Compensation/Remuneration Committee? check
15 Did the Nomination and Compensation/Remuneration Committee meet at least twice during the year? check The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee
16 If yes, is the report of the Nomination and Compensation/Remuneration Committee publicly disclosed? check The Nomination Compensation/Remuneration Committee has yet to convene as there are no matters being elevated by the NIA Management to the said Board committee
17 Does the Board appoint an Audit Committee? check
18 If yes, is the report of the Audit Committee publicly disclosed? check
19 Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)? check
20 Did the Audit Committee meet at least four times during the year? check Board AuditCom conducted only one (1) meeting on March 9, 2022.  November 7, 2022 IAS requested for a meeting but did not push through due to the conflict of schedule of the Board AuditCom members.

 
21 Does the Board appoint a Risk Management Committee? check
22 If yes, is the report on Risk Management Committee publicly disclosed? check The Risk Management Committee has yet to convene as there are no matters being elevated by the NIA Managemen to the said Board committee
23 Does at least one member on Risk Management Committee have a background in finance and investments? check
24 Board meetings and attendance
a. Are the Board of Directors meetings scheduled at the beginning of the year (end of Q1) check
b. Does the Board of Directors meet at least monthly? check
c. Did the Board of Directors meet on at least 75% on their scheduled meetings? check
d. Has each of the directors/commissioners attended at least 90% of all the board meetings held during the year? check
e. Did the Board of Directors meet separately at least once during the year without the President/CEO present? check The NIA Administrator is always present in all the scheduled Board meetings.
25 Access to information
a. Does the GOCC have a policy that stipulates board papers for Board of Directors/Commissioners meetings be provided to the Board at least three (3) working days in advance of the board meeting? check
b. Is the Board Secretary trained in legal, accountancy or company secretarial practices? check CY 2022 Corporate Board Secretaries:   Atty. Michelle G. Raymundo is a member of Philippine Bar.  Graduated Bachelor of Arts in Organizational Communication from UP Manila in 2005.  In 2013 she completer her Bachelor of Laws degree in Lyceum of the Philippines, College of Law.  Admission to the Bar in 2017.  (June 1, 2021 to October 9, 2022);

Atty. Willie Ann M. Angsiy (October 10, 2022 to January 2023) Profile:  NIA Currents 2022 Volume 56 No. 4, page 9 Page 19, NIA Currents 2022 Volume 56 No. 4
26 Internal Audit
a. Does the company have a separate internal audit function? check
b. Does the appointment and removal of the internal auditor require the approval of the Audit Committee? check
27 Risk Oversight
a. Does the company disclose the internal control procedures/risk management systems it has in place? check NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021;  Risk Management Procedure Revision No. 3
b. Does the Annual Report disclose that the Board of Directors/Commissioners has overseen a review of the company’s materials controls (including operational, financial and compliance controls) and risk management systems? check NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021;  Risk Management Procedure Revision No. 3
c. Does the company disclose how key risks are managed? check NIA Quality Management System Manual (ISO 9001:2015) incorporated the Analysis of risks and Opportunities Registries and updated Memorandum Circular No. 45 series of 2021;  Risk Management Procedure Revision No. 3
d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC’s internal controls/risk management systems? check NIA Board Review and Comment on the Adequacy of NIA’s Internal Control and Risk Management Systems.
28 Board Chairman
Do different person assume the roles of Chairman and CEO? check

Different person assume the roles of Chairman and Administrator  Chairman:  CABSEC:  KARLO ALEXEI B. NOGRALES (November 18, 2018 to February 2022) ;    Sec. MELVIN A. MATIBAG (March 9, 2022 to April 2022); Sec. WILLIAM D. DAR (May 2022 to June 30, 2022); Pres. FERDINAND R. MARCOS, JR. (June 30, 2022 to Present)  Alternate:  Domingo F. Panganiban, Sr. Undersecretary, Department of Agriculture;  NIA Administrator:  Gen RICARDO R. VISAYA (March 2017 to July 25, 2022); Mr. BENNY D. ANTIPORDA (July 25, 2022 to December 11, 2022); Engr. EDUARDO EDDIE G. GUILLEN (December 12, 2022 to Present)
29 Board of Directors Development
a. Does the GOCC have orientation programmes for new Directors? check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE
GOVERNANCE SCORECARD (CGS) FOR GOCCs
b. Does the GOCC have a policy that encourages Directors/Commissioners to attend on-going or continuous professional education programmes? check

The Manual of Corporate Governance disclosed that the NIA Board of Directors are encouraged to attend ongoing or continuous professional education programs by informing them about the invitation from the Accredited Provider by the GCG through inclusion in the Board Agenda.
c. Did all Appointive Directors attend at least 1 training for the calendar year? check No Appointive Director of the National Irrigation Administration has attended for CY 2022 a special seminar on Public Corporate Governance for Directors conducted by the GCG or any individual or entity accredited by the GCG due to  the effects of COVID 19.  There are limited trainings available and to give also consideration that the NIA’s Appointive Directors are Senior Citizen.  But will remain fully committed to pursuing the completion as stated in GCG Memorandum Circular No. 2012-05 Re:  Fit and Proper Rule for Appointive Directors and CEOs of GOCCs.
30 Committee Appraisal
a. Is an annual performance assessment conducted of the Board of Directors? check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE
GOVERNANCE SCORECARD (CGS) FOR GOCCs
b. Does the GOCC disclose the process followed in conducting the Board assessment? check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE
GOVERNANCE SCORECARD (CGS) FOR GOCCs
c. Does the GOCC disclose the criteria used in the Board assessment? check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE
GOVERNANCE SCORECARD (CGS) FOR GOCCs
31 Committee Appraisal
Is an annual performance assessment conducted of the Board of Directors Committees? check The NIA is in the process of formulating its Orientation Program,  Policy in the continuous education programs and Performance Assessment for the Board of Directors to remain fully committed to pursuing the completion as stated in 2012-07 (Re-Issued) CORPORATE
GOVERNANCE SCORECARD (CGS) FOR GOCCs
BONUS
Stakeholder Relationships
1 Does the GOCC practice Global Reporting Index (GRI) on its annual reports? check The Agency does not yet adopt integrated reporting based on the GRI framework for its disclosure.
Disclosure and Transparency
2 Quality of Annual Report
Are the audited annual financial report/statement released within 30 days upon receipt from COA? check Initial Financial Statements of NIA was issued and submitted to COA last February 14, 2023

1. COA Annual Audit Report (AAR) received last July 31, 2023
2. COA – AAR and the Financial Reports for CY 2022 was posted/uploaded on the NIA Website last August 22, 2023

Year End Financial Report for CY 2022 duly received by the COA-Central Office on February 14, 2023

NIA Website Posting link/reference : Transparency Seal
PENALTY
Responsibilities of the Board
1 Are there members of the Board of Directors who hold more than five (5) positions in GOCCs and PLCs? Certification that the Appointive Director do not hold more than five (5) positions in GOCCs and PLCs.
2 Is there non-compliance with Good Governance Conditions? check