NIA Corporate Governance Scorecard
(CY 2021)

I. Stakeholder Relationships (15%)

1

Does the GOCC disclose a policy that:

a.

Stipulates the existence and scope of its effort to address customer’s welfare?

NIA issued memorandum circulars (MC No. 22, s. 2017 – Guidelines on Client/Customers’ Feedback Mechanism, MC No. 47, s. 2018 – Implementation of Client/Customers’ Feedback Mechanism, MC No. 81, s. 2021 – Guidelines for the Management of Client Feedback Form (CFFs) that stipulates the clients’ satisfaction ratings on the employees that they have transacted with.

b.

Elaborates its efforts to interact with the communities in which they operate?

NIA Organized Farmers beneficiaries into an Irrigation Association so as to organized Farming activities inside the irrigated areas. NIA Turnover to Ias the O&M of specific or full area of Irrigation Systems thru the Irrigation Management Transfer Program of the Agency.

Refer to RA 3601 and Presidential Decree 552, “Act Creating the National Irrigation Administration”

c.

Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

1. Crafted Project Planning Division-Engineering Department (PPD-ED) manual on the conduct of FS studies (inclusive of the Environmental and social impact assessment, and watershed profiling)
2. Implementation of the Rehabilitation and protection of Water Resources Supporting Irrigation System (R&PWRSIS), based on the NIA master plan and NIA-DENR MOA s. 2019.
3. Compliance to policies relative to Environment

Refer to:
1. Project Planning Division-Engineering Department (PPD-ED) Desk Manual
2. Environmental Compliance Certificate
3. Crafted Management Plan for the Rehabilitation and Protection of Water Resources Supporting Irrigation System (RPWRSIS) Program (Agos RIS and Sta Cruz RIS in R4A, Cabadbaran RIS in R13)
4. Indicative Watershed Management Plan of Feasibility Study reports.
5. NIA MC No. 2 s. 2020 (Conduct of Social and Environment Impact Assessment (SEIA) in the acquisition of Environmental Compliance Certificate (ECC) of new projects).

2

Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?

a.

Customer health and safety

See NIA MC No. 2 s. 2020 (Conduct of Social and Environment Impact Assessment (SEIA) in the acquisition of Environmental Compliance Certificate (ECC) of new projects) and Project Planning Division-Engineering Department (PPD-ED) Desk Manual

b.

Interaction with the communities

1. Stakeholder consultations as part of the activities in the formulation of Management plan of water resources supporting irrigation system thru its Rehabilitation and Protection of Water Resources Supporting Irrigation System (RPWRSIS) Program, on-going program.
2. Part of the feasibility studies is the conduct of stakeholders consultation to determined social acceptability of the project.

Refer to:
1. Drafted Management Plan for Agos, Sta Cruz, Cabadbaran RISs. Others on process.
2. Accepted Feasibility Studies
3. Project Planning Division-Engineering Department (PPD-ED) Desk Manual (Pre-Feasibility Study)

c.

Environmentally-friendly value chain

Refer to:
1. Project Planning Division-Engineering Department (PPD-ED) Desk Manual (Pre-Feasibility Study)
2. Project Planning Division-Engineering Department (PPD-ED) Desk Manual
3. MC No. 2 s. 2020

3

Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?

NIA issues news releases uploaded in the Agency’s Official Facebook Page regarding corporate social responsibility activities of the Agency towards its stakeholders. In year 2021, the Agency has asked for donations from its officials and employees nationwide to help victims of Typhoon Odette that hit Visayas and Mindanao. Also, community pantries have been conducted by different NIA offices nationwide to help the nearby communities in surviving the difficulty brought about by the global pandemic.

Yearly, the Agency conducts National Greening Program – Tree Planting Activity in line with its Anniversary Celebration. Also, in line with the birthday celebration of the Administrator, a yearly simultaneous bloodletting activity is being conducted by the Agency nationwide.

See Corporate Social Responsibility statement

4

Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

Does the GOCC provide contact details via the company’s website or Annual Report which stakeholders (e.g. customers, suppliers, general public, etc.) can use to voice their concerns and/or complaints for possible violation of their rights?

NIA has section in its website named “Contact Us” where contact details of the Agency are indicated and the email addresses where stakeholders can send their queries, concerns, and even complaints. See Contact Us and Directory in NIA website

5

Performance-enhancing mechanisms for employee participation should be permitted to develop.

a.

Does the GOCC explicitly mention the health, safety, and welfare policy for its employees?

NIA Medical & Dental Services submitted the Year End Accomplishment Report for CY 2021, indicating the numbers of consultation/follow-up check conducted blood letting program as well as COVID-19 protocols and Vaccination Program.
See CY 2021 Year End Assessment, MC No. 96-A, s. 2020, MC No. 42-A, s. 2021, MC No. 65, s. 2021, MC No. 122, s. 2021, MC No.16, s. 2021, MC No. 123, s. 2021

b.

Does the GOCC publish data relating to health, safety, and welfare of its employees?

NIA Medical & Dental Services submitted the Year End Accomplishment Report for CY 2021, indicating the numbers of consultation/follow-up check conducted blood letting program as well as COVID-19 protocols and Vaccination Program.

See CY 2021 Year End Assessment, MC No. 96-A, s. 2020, MC No. 42-A, s. 2021, MC No. 65, s. 2021, MC No. 122, s. 2021, MC No.16, s. 2021, MC No. 123, s. 2021

c.

Does the GOCC have training and development programmes for its employees?

The NIA was able to conduct twelve (12) different programs in 2021, enumerated as follows:
1. Speech Training & Presentation Mastery held on 3/4/2021 & 2/18 &23/2021;
2. Supervising skills 101: A workshop for Potential Frontline Supervisors held on 5/4-6/2021, 5/18-20/2021,5/25-27/2021, 4/6-8/2021, 4/20-22/2021;
3. Training on Technical Writing Skills for Improved Communications held on 6/1-2, 2021, 6/3-4, 2021,6/15-16,2021,6/17-18, 2021,6/29-30,2021, 7/1-2/2021, 7/1-2/2021, 7/13-14/2021,7/15-16/2021,7/28-29/2021,7/29-30/2021,8/3-4/2021;
4. e-Workshop on Relationship Building Through Sound Conflict Management Strategies using the LIFO Method Application held on 9/23-24/2021, 9/29-30/2021;
5. Raising Awareness through Effective News and Feature Writing held on 9/14/2021;
6. Promotion of Workplace Accountability for Enhancement of Personnel Productivity held on 10/4/2021, 10/5/2021, 10/6/2021, 10/7/2021, 10/8/2021,10/11/2021, 10/12-2021,10/14-15/2021, 10/18-19/2021,10/20-21/2021, 10/22&25/2021, 10/26-27/2021,10/28-29, 11/3-4/2021,11/5&8/2021, 11/9-10/2021;
7. Training on Achieving Successful Project Output by Practical Project Management held 11/8-19/2021;
8. Virtual Training on the Use of Harmonized Gender and Development Guidelines (HGDG) for the National Irrigation Administration (NIA-GAD) Focal Point System (GFPS) Members held on 6/2-4/2021, 6/9-11/2021;
9. Virtual Training Workshop on Hydrological Analysis for Pre-Feasibility/Feasibility Study-Attendance Memorandum with List of Participants;
10. Hydrological Data Analysis Through Time Series-Attendance Memorandum with List of Participants
11. Work Attitude and Values Enhancement Workshop: From Me to We held on 11/24/2021,12/14/2021;
12. Training-Worskshop on the Use of the Asset Management Information System held on 23-24/11/2021, 25-26/11/2021, 2-3/12/2021, 6-7/12/2021;
13. Virtual Conference on MC 88. s.2021: Compliance with Procurement Guidelines Pursuant to RA9184 and its Revised IRR and COA Issuance held on 2/12/2021, 9/12/2021, 16/12/2021, 23/12/2021;
14. A Workshop on the Creation of Right of Way Manual, Revised Rules and Procedures for the Committee on Discipline and the New Rules and Procedures for the Committee on Decorum and Investigation held on 6-10/12/2021.

See signed Memorandum for all conducted activities: Proposal to Conduct Training, Authority to Attend Training and Attendance and List of Participants

d.

Does the GOCC publish data on training and development programs for its employees?

1.Speech Training & Presentation Mastery – 36 Participants;
2. Supervisor Skills 101: A Workshop for Potential Frontline Supervisors – 111 Participants;
3.Training on Technical Writing Skills for Improved Communications – 373 Participants;
4. e-Workshop on Relationship Building Through sound conflict Management Strategies using LIFO Method Applications – 59 Participants;
5. Raising Awareness through Effective News and Feature Writing – 11 Participants;
6. Promotion of Workplace Accountability for Enhancement of Personnel Productivity – 538 Participants;
7. Training on Achieving Successful Project Output by Practical Project Management – 52 Participants;
8. Virtual Training on the Use of Harmonized Gender and Development Guidelines (HGDG) for the National Irrigation Administration (NIA-GAD) Focal Points Systems (GFPS) Members – 124 Participants;
9. Virtual Training Workshop on Hydrological Analysis for Pre-Feasibility/Feasibility Study – 7 participants;
10. Hydrological Data Analysis Through Time Series – 36 Participants;
11. Work Attitude and Values Enhancement Workshop: From Me to We – 120 Participants;
12. Training-Workshop on the Use of the Asset Management Information System – 268 Participants;
13. Virtual Conference on MC No. 88 s. 2021: Compliance with Procurement Guidelines Pursuant to RA 9184 an its Revised IRR and COA Issuance – 250 Participants;
14. A Workshop on the Creation of Right of Way Manual, Revised Rules and Procedures for the Committee on Discipline and the New Rules and Procedures for the Committee on Decorum and Investigation – 36 Participants

See signed Memorandum for all conducted activities: Proposal to Conduct Training, Authority to Attend Training and Attendance and List of Participants

6

Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this.

a.

Does the GOCC have procedures for complaints by employees concerning illegal (including corruption) and unethical behavior?

NIA’s Hotline 8888 Complaints Channel is being undertaken by the Office of the Public Affairs and Information Staff. The Operations Manual of such office includes Figure 1-7.a: Strengthen Public Relations through Customer/Client Feedback and Complaints Management – Office of the President’s 888 Citizen’s Complaint Hotline.

The relevant interested party may lodge request to Hotline 8888. The Hotline 8888 Office will then forward the complaint to NIA via 888 portal. NIA Public Affairs and Information Office will then receive the complaint ticket and will forward it to the concerned office to act on the issue within 72 hours.

The concerned office taking action to the complaint will forward the undertaken action to PAIS for closure of the ticket.

See Public Affairs and Information Staff (PAIS) Operations Manual Revision 9, page 26 of 40 and Citizens’ Complaint Center

b.

Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?

Refer to “Rights of Whistle Blower” and “Protection against Retaliatory Actions” on Page 2-3 of MC No. 83 s. 2007 and MC No.5 s. 2009 Amending/Supplementing MC No. 83 s.2007 on the Rules on Whistleblowing and reporting

II. Disclosure and Transparency (35%)

Does the GOCC’s website disclose the following items:

See NIA Vision, Mission, Objectives and Quality Policy and 2021 Annual Report page ii, Objectives

See 2021 Annual Report page 29-33 and COA released audited financial statements

See 2021 Annual Report page 1, The Administrator’s Report and page 34-35, GCG NIA’ Performance Scorecard and pages 11-17, Operations and Maintenance of Irrigation Systems

See GCG Whistleblowing Web Portal directly linked to NIA Website, MC No. 83 s. 2007 and MC No. 5 s. 2009

See 2021 Annual Report pages 53-59

See 2021 Annual Report pages 53-59

See Trial Balance, Financial Performance, Financial Position, CY 2021 Statement of Cash Flow, CY 2021 Dividends Computation, and CY 2021 Schedule of dividends paid

III. Responsibilities of the Board (50%)

See Board Resolution No. 8677-20, s. 2020

Implementation of the corporate strategy is being monitored through a report on Updates/Status on the Resolutions approved by the Board which is part of the Board Agenda.

See Updates/Status on the Following Resolutions Adopted by the Board

Based on the validated results for FY 2020, the NIA garnered a final PES rating of 83.60%. See Transparency Seal – GCG MC 2012-07, CY 2020 GCG Validated Result of the Performance Scorecard

See Memorandum dated July 21, 2011 Submission of Subject-Matters for NIA Board of Director’s Approval/Action and receiving copy of the agenda showing that the NIA BODs received the Agenda on January 19, 2021 for the 967th Regular Board Meeting on January 22, 2021

BONUS
Stakeholder Relationships

Disclosure and Transparency

PENALTY
Responsibilities of the Board